Project Coordinator fit-out and event

Position: Project Coordinator

Company: IN & OUT – Advertising, Fit-Out & Decoration

Location: Abu Dhabi, UAE

Employment Type: Full-time

About the Position

IN & OUT is seeking a highly organized and proactive Project Coordinator to support the Project Manager in managing, following up, and coordinating multiple advertising and fit-out projects from initiation to final handover.

The ideal candidate must be detail-oriented, fast in execution, and able to coordinate between design, production, purchasing, and site teams with strong communication skills.

Key Responsibilities

1. Project Coordination & Follow-Up

• Follow up on all ongoing projects from start to finish.
• Track project milestones, deadlines, progress, and deliverables.
• Maintain up-to-date project files and documentation.
• Ensure all team members are aligned with the project schedule.

2. Communication & Reporting

• Prepare and submit daily and weekly progress reports to the Project Manager.
• Coordinate with clients for updates, clarifications, and approvals.
• Follow up with suppliers, subcontractors, and internal teams.
• Prepare site visit reports, installation reports, and closing reports.

3. Technical & Administration Support

• Assist in preparing BOQ, material lists, and project documents.
• Coordinate with the design team (2D / Digital / 3D) to ensure timely submission of drawings.
• Assist in preparing shop drawings and documentation required for production.
• Support in scheduling installation crews and site logistics.

4. Production & Workshop Coordination

• Communicate job orders to the workshop and follow up on production progress.
• Ensure materials, files, and instructions are delivered to the production team on time.
• Track daily output and ensure quality and delivery deadlines are met.

5. Purchasing & Material Follow-Up

• Prepare material request lists (MRF) for each project.
• Follow up with the purchasing officer to ensure on-time delivery.
• Verify delivered materials against project requirements.

6. Site Coordination

• Conduct regular site inspections.
• Ensure installation teams follow project drawings and specifications.
• Report any issues, delays, or technical conflicts immediately.
• Confirm completion of tasks and prepare completion notes for handover.

7. Workflow & Internal Coordination

• Maintain the internal workflow between:

Project Manager → Designers → Workshop → Purchasing → Site

• Follow up on daily tasks with all departments.
• Ensure all departments meet project timelines.

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Qualifications

• Minimum 2–4 years experience in project coordination (Fit-Out / Advertising preferred).
• Strong understanding of design workflow and production processes.
• Ability to read technical drawings (2D/3D/CNC files is a plus).
• Excellent communication and reporting skills.
• Very strong organizational and multitasking abilities.
• Proficient in MS Office, Google Drive, and project tracking tools.
• Valid UAE experience is highly preferred.
• Ability to work under pressure and handle multiple projects simultaneously.

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What We Offer

• Competitive salary
• Professional growth opportunities
• Friendly and supportive working environment
• Work under a fast-growing creative and technical company

نوع الوظيفة: دوام كامل

الخبرة

• fit out and event: 3 سنوات (مطلوب)