Document Controller

• Document ControllerPosition Title

Document Controller

Job Summary

The Document Controller is responsible for managing, organizing, and maintaining all project and company documentation. The role ensures that documents are accurately recorded, distributed, updated, and archived in accordance with company procedures and project requirements.

Key Responsibilities

• Maintain an efficient document control system for all incoming and outgoing correspondence.
• Register, track, and distribute project documents, drawings, specifications, and technical submittals.
• Ensure all documents are properly numbered, filed, and stored in accordance with company procedures.
• Monitor document revisions and maintain up-to-date revision histories.
• Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.
• Prepare transmittals for document submissions and maintain accurate records.
• Ensure timely distribution of approved documents to relevant stakeholders.
• Archive completed project documents and maintain both electronic and hard-copy filing systems.
• Generate document status reports and maintain document logs.
• Ensure confidentiality and security of company and project documentation.
• Support project teams with document retrieval and administrative assistance when required.
• Maintain compliance with company quality management procedures and document control standards.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Engineering, or a related field.
• Minimum 2–5 years of experience as a Document Controller, preferably in the construction or engineering industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with document management systems (e.g., Aconex, EDMS, Procore, SharePoint, or similar platforms) is an advantage.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work under pressure and meet project deadlines.

Key Skills

• Document Management
• Records Management
• Filing and Archiving
• Revision Control
• Data Entry and Reporting
• Communication and Coordination
• Time Management
• Organizational Skills
• Attention to Detail
• Confidentiality and Integrity
• Microsoft Office
• Electronic Document Management Systems (EDMS)

Reporting To

Project Manager / Project Director / Administration Manager (as applicable)

Working Environment

The Document Controller typically works in a construction site office or corporate office, coordinating with project teams, consultants, clients, and subcontractors to ensure efficient document management throughout the project lifecycle.

Pay: AED2,159.30 - AED5,832.88 per month

Work Location: In person