Document Controller, APAC

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises.

Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Design Engineering Team

The Design Engineering (DE) team drives the technology, innovation, new development, quality and engineering excellence of data center infrastructure across Vantage’s companywide portfolio.

DE evaluates the technical viability of new sites, drives engineering solutions, cost and scheduling efficiencies in line with corporate goals, and serves as subject matter experts across the entire project lifecycle from concept design through to commissioning.

The DE team collaborates strongly with Sales, Operations, regional management, and global innovation groups along the way.

D&E also works hand in hand with the Construction team (DE&C) to develop and drive a vertically integrated design and ensures existing standards, regulatory frameworks and designs are managed and executed effectively, across our diverse APAC existing market, plus will support the strategic positioning of Vantage’s successful entry into emerging markets.

One thing that distinguishes Vantage is that our technical staff are given the responsibility and authority to directly drive tangible results. Our team can align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals. This approach empowers each member of the team to drive high-impact decisions and results.

Document Controller, APAC

Position Description

Vantage is looking for Document Controller, APAC to drive core project coordination efforts across a wide spectrum of ongoing Design Engineering & Construction projects. Daily tasks include project document management and distribution, project filing structure/hierarchy, administration of project observation reports, and transition of close-out documentation to

Operations. Regular collaboration and coordination is required with internal resources, external consultants, general contractors and vendors/suppliers.

Whilst this role’s reporting line will be to the Vice President, Design Engineering APAC, the Document Controller will also work closely with and for the Construction and Commercial teams of DE&C.

Essential Job Functions

• Drive the management and distribution of the various documents across the current and future APAC projects, enabling consistency and ease of access of the most up to date information.
• Proactive organisation of the Project filing structure/hierarchy.
• Audit Procore and VDC SharePoint for organization of documents.
• Manage the transfer and sychronisation of information and documents between Procore/VDC SharePoint and other external platforms as mandated by our Customers (e.g. ACC, Aconex, etc…).
• Act as the first Point of Contact for Site Selection and New Site Development Intake forms.
• Facilitate weekly project reporting
• Create and manage templates
• Lead and train the DE&C team in document management, processes, and procedures for projects from inception to closeout
• Ensure project compliance with Vantage document controls and file specifications
• Additional duties as assigned from time to time by Management

Job Requirements

• Bachelors in construction management, or similar field, or equivalent experience is preferred
• 3+ years of experience as a Project Coordinator in assisting or supervising construction projects of increasing complexity required
• Data Center experience is a preferred
• Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) construction management is a strong preference
• Contract preparation experience is preferred but not essential
• Role location is preferred to be in a country that VDC currently operates (Hong Kong / Singapore / Malaysia / Australia / Japan / Taiwan) and the work hours are expected to cover the various time zones of the current projects in APAC. This may change and evolve over time.
• Expected travel is less than 5%, but may grow and evolve over time

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package.

We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.