Shipment & Logistics Coordinator (Oil and Gas MNC / Central / UP5.6K)

US MNC (Oil and Gas)

The Opportunity

• Adecco is partnering our client - US MNC
• We are looking for an experienced Shipment & Logistics Coordinator (12 months contract)
• Office Location: Habourfront

The Talent

• Experience in logistics and supply chain coordination eg.freight payment, invoicing, inventory management, transportation optimization,etc
• Strong attention to detail and organizational skills.
• Excellent problem-solving and logical thinking abilities for logistics optimization and process improvement.
• Strong communication skills with the ability to liaise with government officers and external stakeholders.
• Proficient in computer systems and logistics-related applications.
• Familiarity with trade regulations and shipping documentation processes.
• Ability to work independently with minimal supervision.
• Able to provide guidance and training to junior Logistics Coordinators.

Job Description

• Manage expense claims, invoice processing, timesheet submission, and timekeeping records.
• Coordinate and schedule meetings, workshops, and team events.
• Support personnel administration activities, including organizational chart maintenance and internal communications.
• Manage office facilities, supplies, and inventories, including stationery, refreshments, uniforms, personal protective equipment (PPE), and office equipment.
• Arrange travel bookings and related logistics for employees as required.
• Support departmental administrative processes and reporting activities.
• Create purchase requisitions and perform related transactions in enterprise systems, including accrual postings, workforce reporting, budget tracking (CAPEX/OPEX), and preparation of management reports and presentations.
• Monitor and follow up on purchase requisitions, purchase orders, and vendor onboarding/engagement processes, ensuring timely communication with suppliers.
• Track invoice status and coordinate with relevant stakeholders to facilitate vendor payments.
• Coordinate courier, freight, and mail services as required.
• Arrange training registrations and coordinate employee training logistics.
• Liaise with internal IT support teams on hardware, software, and system-related requests.
• Support workplace safety initiatives, including serving as a designated Fire Warden during emergency situations.
• Act as administrator and key user for designated business systems and digital platforms.
• Provide ad hoc administrative and operational support to the team.
• Perform other duties and responsibilities as assigned by the supervisor.

Next Step

• Prepare your updated resume
• Send your resume to Xinyang.liu@Adecco.com
• All shortlisted candidates will be contacted

Liu XinYang

EA Licence Number: 91C2918

Personnel Registration Number: R1988872

Liu Xinyang

Direct Line: +65 6697 7868

EA License No: 91C2918

Personnel Registration Number: R1988872