Real Estate Manager

Purpose of the role

The Real Estate Manager is responsible for managing the bank’s property portfolio across Hong Kong and Macau, including leasing, divestment, and space planning projects. This role combines strategic real estate planning, financial oversight, vendor and stakeholder management, and compliance with internal policies to optimize property value and operational efficiency.

The incumbent will ensure effective space utilization aligned with business growth, lead divestment initiatives, oversee leasing negotiations and contract management, and manage comprehensive administrative and documentation workflows.

What you will be doing

Portfolio & Space Management

Manage the bank’s property portfolio to meet business requirements such as headcount growth, ensuring sufficient and efficient space capacity. Coordinate space allocations and internal stakeholder engagement to support operational needs. Organize internal meetings with business representatives and relevant parties related to space management and allocations.

Divestment & Leasing Projects

Lead divestment projects in Hong Kong and Macau, overseeing governance, agency performance, cost and income control, and approval processes. Responsible for both internal and external leasing activities, including managing lease negotiation strategies. Assist in leasing-related administration such as handling IO (Instruction Orders), MR (Management Review) fees, and tenancy documentation.

Vendor & Consultant Management

Oversee the performance of vendors and consultants to meet service targets. Monitor market conditions and rental trends, providing regular reports and insights to management.

Financial & Contract Management

Track and control project costs and budgets, ensuring financial discipline. Maintain and update all relevant documentation, including lease agreements, contracts, payment schedules, and financial records for audit compliance. Support daily payment processing, invoice verification, and financial reporting.

Compliance & Governance

Follow internal processes and obtain management approvals in compliance with required policies and procedures. Ensure adherence to internal policies, procedures, and management approvals throughout all real estate activities. Maintain up-to-date lease files, payment schedules, and contract databases.

Stakeholder Coordination & Reporting

Organize and facilitate meetings with business representatives and relevant parties for space management and allocation decisions. Prepare reports, presentations, and departmental documentation as required, including marketing analysis and surveyor reports.

Administrative Support

Handle document filing, record management, and administrative workflows efficiently. Provide general administrative and coordination support to the Facilities/Property team, including procurement assistance and tenancy liaison. Manage documentation work including tenancy agreements and other leasing-related paperwork.

Ad-hoc Projects

Undertake special assignments and projects as needed to support the department’s objectives.

What are we looking for

• University Degree or Tertiary education in related discipliners.
• Minimum 5 years relevant real estate / space planning / leasing/finance experience in banking and finance industry
• Strong analytical and problem-solving skills, with the ability to interpret complex data
• Excellent command of English and Chinese (Cantonese and Mandarin) for high-level board presentations and local stakeholder engagement
• Proficient in Microsoft Office including MS word, PowerPoint and Excel