Exempt to Permanent – Junior Administrative Analyst (1820) – Citywide (E10151)

Junior Administrative Analyst assists with and performs professional level analytical work in a variety of functional areas, such as: development and administration of competitive bid processes and contractual agreements; grant administration and monitoring; budget development and administration; legislative analysis; development and evaluation of management/administrative policy; program evaluation and planning; quantitative and qualitative data analysis; or complex financial/fiscal analysis and reporting.

See below for examples of the range of duties by subject matter:

Junior Policy Analysts work in teams to analyze performance data to identify operational challenges and develop policy recommendations as well as assist preparation of materials for publication such as policy memos and hearing materials.

Key duties include assisting with analysis, building an understanding of department policy priorities and working with elected officials, and keeping track of relevant local, state, and federal legislation and regulations that may impact the department.

Junior Budget Analysts work in teams to develop budget proposals and financial models, track City revenues and expenditures, perform account reconciliation for budget period closing, and present analysis to stakeholders.

Key duties include reviewing and exporting large datasets into reports, compiling budget requests, preparing budget reports and calendars, responding to budget requests and providing customer-service and thought partnership to internal and external partners.

Junior Contracts Analysts work in teams to assist in the management of contract processes for their department throughout the full procurement process. They will collaborate and build relationships with other key departments overseeing contract monitoring and execution.

Key duties include supporting the facilitation of informal and formal bid processes, reviewing department compliance with new and existing contracts, assisting in the creation of important contract documents, and being a valuable thought partner on contracts to department leadership and City vendors.

Junior Data Analysts work in teams to support data and programmatic analysis using analytical programs. Using this information, analysts develop findings and actionable recommendations to inform programmatic and policy decisions.

Key duties include conducting data queries from variety of databases and disparate spreadsheets, then performing data analysis. Additional duties could be creating data visualizations and maps for statutory reports, as well as developing streamlined dashboards using PowerBI, Tableau, or other dashboarding technologies.

Junior Finance Analysts work in teams to assist with fiscal accounting, budget analysis and reporting, billing, revenue collection, and debt management.

Key duties include analyzing the overall financial condition of a department, interpreting City contracting guidance and informing recommendations, preparing financial statements and reports to various funding agencies throughout the fiscal year, calculating debt capacity and exploring financing alternates, and using City financial systems.

Junior Grants Analysts work in teams to assist in analytical work related to grants management and compliance.

Key duties include reviewing and analyzing internal and external budget requests, learning about grant policies and compliance standards of different grantors, assisting with application and reporting processes for grant opportunities with department program staff.

Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.