Junior Accountant

Position

Junior Accountant

Hours

Full-Time 40 hours (8AM-430PM)

Location

Milwaukee

Department

Accounting

Reports to

Director of Finance

Scope

The Junior Accountant works under the direction of the Director of Finance performing detailed work assignments in several accounting related areas, including accounts payable and general ledger.

KEY RESPONSIBILITIES

Review, verify, and process vendor invoices for accuracy and proper authorization.

• Charge expenses to appropriate accounts and cost centers by analyzing invoices, expense reports, and recording accounting entries.
• Verify vendor information, including Federal ID numbers and W-9 documentation.
• Prepare and process payments through checks, electronic funds transfers (EFT), wire transfers, and other payment methods.
• Maintain accurate accounts payable records, vendor files and supporting documentation.
• Respond to vendor inquiries and resolve payment-related issues in a timely manner.
• Issue stop-payments when necessary and investigate payment discrepancies.
• Ensure approved capital requests are properly attached to fixed asset purchases.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Manage petty cash disbursements by verifying supporting documentation and recording transactions.
• Prepare daily bank deposits and coordinate bank pickups.
• Administer live checks and monitor check distribution processes.
• Assist with month-end and year-end closing activities, including account reconciliations.
• Maintain vendor master files and collect required tax documentation for new vendors.
• Prepare annual Schedule C and Employee/Trustee expense reports for Form 5500 reporting.
• Administer and prepare annual 1099 reporting for eligible vendors.
• Serve as the primary contact for corporate credit card administration and vendor services, including water cooler account.

QUALIFICATIONS

• Strong knowledge of accounts payable processes and accounting principles, experience with invoice processing, payment administration, and vendor management.
• Proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills.

EDUCATION and/or EXPERIENCE Associate’s degree in Accounting, Finance, Business Administration, or a related field required OR at least 3 years of work experience in accounts payable or accounting.

If you are interested in this position please apply online, or forward your resume to hr@whfund.org