Director of Finance & Administration

Director of Finance & Administration

Miracle Makers Home Care

Location: Northeast Philadelphia, PA (Hybrid Considered)

Position Type: Full-Time, Exempt

Reports To: Chief Executive Officer (CEO)

Salary: $90,000 - $125,000 Annually + Performance Bonus

About Miracle Makers Home Care

Miracle Makers Home Care is one of Pennsylvania's fastest-growing home care providers, delivering high-quality services to Medicaid participants throughout the Commonwealth. With continued expansion across multiple service lines and locations, we are seeking a highly motivated and experienced Director of Finance & Administration to join our leadership team.

This is a key leadership role responsible for financial reporting, cash flow management, budgeting, revenue cycle oversight, payroll controls, audit support, and administrative operations. The ideal candidate is a hands-on financial leader who enjoys building systems, improving accountability, solving complex operational challenges, and supporting rapid organizational growth.

Position Summary

The Director of Finance & Administration will oversee the financial and administrative functions of the Company, ensuring strong financial controls, accurate reporting, effective cash flow management, and operational accountability.

This position will work directly with the CEO and leadership team to support growth, improve financial visibility, strengthen internal controls, prepare for audits, and build the infrastructure necessary to scale a rapidly growing healthcare organization.

The successful candidate will supervise the Company's bookkeeping function, work closely with outside accounting professionals, and serve as a trusted advisor to executive leadership.

Essential Duties & ResponsibilitiesFinancial Leadership

• Oversee day-to-day financial operations and accounting functions.
• Prepare and review monthly financial statements and management reports.
• Assist with month-end and year-end close processes.
• Analyze financial performance and identify opportunities for improvement.
• Monitor profitability, expenses, margins, and operational performance.
• Present financial reporting and recommendations to executive leadership.

Cash Flow & Forecasting

• Develop and maintain weekly cash flow forecasts.
• Monitor company liquidity and working capital.
• Analyze reimbursement trends and collection performance.
• Develop budgeting and forecasting models.
• Identify opportunities to improve cash flow and financial performance.

Revenue Cycle & Accounts Receivable Oversight

• Monitor billing, collections, and accounts receivable performance.
• Review aging reports and collection strategies.
• Track payer reimbursement trends, denials, adjustments, and outstanding claims.
• Work closely with billing teams to maximize collections and reduce aging.
• Develop reporting related to payer and revenue cycle performance.

Payroll & Administrative Oversight

• Review payroll processes and internal controls.
• Monitor labor costs, overtime trends, and workforce expenditures.
• Assist leadership with departmental budgets and financial accountability.
• Develop reporting systems and administrative controls to improve efficiency.

Audit & Compliance Support

• Assist with Medicaid, Managed Care Organization (MCO), licensing, and regulatory audits.
• Coordinate financial documentation requests.
• Assist with repayment plans, recoupments, and audit responses.
• Support internal compliance and risk management initiatives.
• Ensure financial records remain organized, accurate, and audit-ready.

Accounting Oversight

• Supervise the Company's bookkeeping function and accounting processes.
• Review reconciliations, journal entries, and financial records.
• Work closely with the Company's bookkeeper and outside CPA/accounting professionals.
• Maintain strong financial controls and reporting standards.
• Ensure accuracy and integrity of financial data.

Strategic Planning & Growth

• Participate in leadership meetings and strategic planning discussions.
• Assist with growth initiatives, expansion projects, and operational planning.
• Develop financial models, projections, and performance dashboards.
• Support future financing, acquisition, and strategic initiatives as needed.

Qualifications Required

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field.
• Minimum 5 years of accounting, finance, controller, or financial management experience.
• Strong understanding of budgeting, forecasting, cash flow management, and financial reporting.
• Advanced Microsoft Excel skills.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent communication and leadership skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Home Care, Home Health, Behavioral Health, Healthcare, Human Services, or Medicaid experience.
• Experience working with Managed Care Organizations (MCOs).
• Experience supporting audits, recoupments, and regulatory reviews.
• Knowledge of healthcare billing and revenue cycle management.
• Experience supervising bookkeeping and accounting functions.
• Familiarity with QuickBooks, HHAeXchange, PROMISe, Sandata, or related systems.
• CPA, MBA, Controller, or Director-level experience preferred but not required.

Key Performance Indicators (KPIs)

• Weekly cash flow forecast accuracy
• Reduction in aged accounts receivable
• Financial reporting accuracy and timeliness
• Payroll accuracy and labor cost monitoring
• Audit preparedness and response effectiveness
• Budget adherence
• Revenue cycle performance
• Financial process improvements
• Organizational profitability and cash flow performance

Compensation & Benefits Salary

$90,000 - $125,000 annually

Performance Bonus

Eligible for performance-based bonuses tied to

• Cash flow improvements
• Accounts receivable performance
• Audit readiness and successful outcomes
• Financial reporting accuracy
• Operational improvements
• Organizational growth and profitability

Benefits

• Paid Time Off (PTO)
• Paid Holidays
• Health Insurance Options
• Professional Development Opportunities
• Career Advancement Potential

Future CFO Opportunity

As Miracle Makers Home Care continues to grow, this position offers the opportunity to develop into a future Chief Financial Officer (CFO) role.

The successful candidate will play a key role in building the Company's financial infrastructure, strengthening reporting and controls, supporting growth initiatives, and preparing the organization for future strategic opportunities as the company heads towards 9 figure revenue by 2027.

Join a fast-growing healthcare organization and help drive the financial strength, operational excellence, and long-term success of one of Pennsylvania's leading home care providers.

Pay: $90,000.00 - $125,000.00 per year

Work Location: In person