Procurement Assistant

Procurement Assistant (Contract) — Job Description

Our client is seeking a Procurement Assistant to support day-to-day procurement operations on a lean team. This person will serve as a key support partner to the Head of Procurement, and will help drive order and vendor administration, maintain a high-volume quote log, and coordinate closely with Finance on purchase order (PO) readiness and related processes.

This is a hands-on, operations-focused role, with a high level of ownership. The manager will provide guidance/mentorship, but the successful candidate should be comfortable taking ownership, working independently, and navigating ambiguity.

Key Responsibilities

• Maintain and manage a large quote log (Excel-based) with strong attention to detail.
• Review vendor quotes and ensure accuracy and completeness.
• Support vendor setup and related administrative steps.
• Draft/write up orders and handle daily procurement support tasks.
• Coordinate with Finance to provide guidance and support around purchase orders (POs) and required pre-PO steps.
• Support review/handling of terms and conditions (T&Cs) and demonstrate strong business acumen in vendor documentation.
• Participate in calls with internal departments to understand and support procurement needs.
• Perform general procurement operations support as needed within a small team environment.
• Work in SAP S/4 as required (supporting procurement operations activities).

Required Qualifications

• Approximately 5–7 years of relevant procurement experience, with comfort doing both procurement work and operational/support tasks.
• Advanced working knowledge of Microsoft Excel (must be comfortable managing a large, complex log).
• Experience reviewing quotes, supporting vendor onboarding/setup, and supporting PO-related processes.
• Strong follow-through, ownership mindset, and ability to stay organized in a fast-moving environment.
• Detail-oriented with the ability to work through ambiguity and shifting priorities.

Preferred Qualifications

• Exposure to SAP S/4 in a procurement or operations context.
• Bachelor’s degree preferred, but not required.

Work Arrangement / Location

• Hybrid schedule: 3 days onsite in Newtown Square, PA.
• Contract position for 6-9 months with an option to extend.
• Pay rate- $60-65 hr/w-2
• Must be a U.S. citizen.

Hybrid