Talent Pool Project Coordinator

Please note: This is not an active vacancy. We are building a talent pool for future opportunities in this area. If you're interested in being considered when a role becomes available, we'd love to hear from you.

About CIR

The Centre for Information Resilience (CIR) is a UK-based social enterprise. We use open-source investigations to counter disinformation, expose human rights abuses and war crimes, and combat online harms targeting women and minorities.

Whilst CIR's working language is English, our staff are based across Europe, the UK and dozens of other countries, reflecting the diversity of our workforce and our commitment to international collaboration.

Role details: Project Coordinator

Joining our talent pool means you'll be among the first to hear when relevant opportunities arise. While there is no guarantee of a position, our talent community is the first place we look when hiring.

Contract Type: Contractor from August 2026 to March 2027, subject to funding being secured.

Hours needed for this role: Full time

Location: London - Applicants must be UK-based and able to travel to London at least 3 days a week subject to line manager and project schedules.

Closing date for this role: Tuesday 28th July 2026 at 23:55pm.

• Clearance: Please note that this role requires UK Security Check (SC) clearance.
• Please indicate on the application question whether you currently hold SC clearance or are eligible to obtain it. (see: SC
• Guidance Pack for Applicants
• GOV.UK)

Overview of the Role

As a Project Coordinator, you will be assisting, alongside the Project Director and Project Manager, in the administrative management of the project helping to meet deadlines, increase efficiencies, and ensure donor compliance.

Main responsibilities and required experience

Project Coordination, Delivery and Grant Management

• Support the Project Manager in the development of project plans, defining deliverables, and refining project management arrangement and quality assurance procedures.
• Support tracking project progress and rapidly identifying and escalating any issues impeding delivery.
• Support to Monitoring, Evaluation and Learning activities for the project through collection of MEL data, survey management and tracking of progress of project outputs and deliverables.
• Manage the project’s group calendar and develop procedures to organize team meetings and movements.
• Work with the Project Manager to generate spending reports and budget forecasts.
• Work with the Project Manager to identify and assess project risk and issues and develop mitigation and resolution strategies.
• Facilitate onboarding processes, including reference checks, contract and grant management, policy adherence and the distribution of necessary templates and materials.
• Support the Project Manager in the management of grants to external organisations, through scheduling of regular progress update meetings, tracking grant outputs and activities.
• Develop draft grant agreements and provide thorough review of grant budgets, spend reports, payment requests/invoices and narrative reporting received from grantees.
• Develop supportive and conflict sensitive professional relationships with external partners
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
• Manage the project’s online storage system and communication channels.

General Administrative Support

• Track project members’ timesheets, expenses, and recharge rate across the organization.
• Assist in planning travel, including flight bookings, hotel reservations, and train ticket purchases.
• Work with team members to ensure timely and correct submission of timesheets on a monthly basis.

Liaison and Events

• Assist CIR staff during team trips, including managing relationships with suppliers and vendors
• Serve as point of contact for the project to all suppliers and vendors.
• Help manage with set up of workshops, conferences, and other related events.
• Offer organisational support for skills-sharing and capacity strengthening workshops for NGO partners and project participants.

Requirements

Required qualifications and skills

• Fluency in English
• Experience working on UK Gov funded projects
• Demonstrable experience in project coordination or related roles
• Demonstrable experience in grant management or related roles
• Experience either in a voluntary or professional capacity in human rights, development, peacebuilding, humanitarian, charity or related sector
• Excellent organisational and time management skills
• Strong attention to detail and problem-solving abilities
• Effective communication and interpersonal skills
• Experience planning workshops and events, organising logistics
• Excellent writing skills

Highly desired qualifications and skills

• Understanding of open-source research and geopolitical issues
• Experience working with multi-stakeholders, including development partners, government agencies and or civil society organisations

Recruitment Process

To apply, please submit a CV and short cover letter in your application. Shortlisted candidates will be invited to interview, which can be conducted remotely or in person. CIR encourages applicants from under-represented communities.

CIR is an equal opportunities employer. If you require adjustments or additional support to complete this process, please let us know in your application.

A candidate’s guide to artificial intelligence (AI) in recruitment at CIR

CIR does not use artificial intelligence (AI) or automated decision-making tools at any stage of its recruitment process. All applications are reviewed, and decisions are made, by trained members of staff.

When applying for a role, please do use AI for:

• Plan your ideas and thoughts
• Check the spelling and grammar of your CV and cover letter
• Research CIR
• Generate mock interview questions for you to practice before your interview
• Use AI as a support tool, not as a substitute for your own thinking or judgement

Don’t use AI to

• Invent or misrepresent your skills and experience
• Complete any tests provided by CIR
• Assist you during an interview to help answer the questions being asked by the panel

Declaration: By submitting this application, you confirm this represents your own work and experience. Misuse of AI may result in your application being withdrawn from the process.

Salary: GBP 30000 - 40000 per year