Receptionist / Legal Assistant

Receptionist / Legal Assistant

We are seeking a professional, organized, and client-focused Receptionist / Legal Assistant to join our team. Law office experience is preferred, and a Legal Assistant, Law Clerk, or Office Administration (Legal) certificate is considered an asset.

The ideal candidate will provide exceptional customer service and administrative support while serving as the first point of contact for clients and visitors. We are looking for a proactive, resourceful individual who demonstrates strong problem-solving skills, takes initiative, and can work independently in a fast-paced legal environment.

Duties and Responsibilities

• Greet and welcome clients and visitors in a friendly, professional, and courteous manner
• Answer incoming telephone calls, schedule appointments, and respond to client inquiries
• Perform data entry tasks accurately and efficiently
• Maintain a clean, organized, and professional reception area
• Assist with clerical and administrative tasks, including filing, scanning, faxing, and photocopying
• Handle client intake, registration, and identification verification
• Provide administrative support to lawyers and staff as required
• Assist with the coordination of office operations and client communications

Qualifications

• Previous experience as a Receptionist, Front Desk Administrator, or in a similar administrative role
• Experience working in a law office is preferred
• Strong customer service and interpersonal skills
• Excellent verbal and written communication abilities
• Proficiency with computerized scheduling systems and office software
• Strong organizational, multitasking, and time-management skills
• Demonstrated problem-solving abilities with a resourceful and proactive approach to handling day-to-day challenges
• Self-directed and able to work independently with minimal supervision while effectively managing competing priorities
• Ability to exercise sound judgment, take initiative, and anticipate office needs
• Detail-oriented with a commitment to accuracy, professionalism, and confidentiality
• High school diploma or equivalent required
• Legal Assistant, Law Clerk, or Office Administration (Legal) certification is an asset

What We Offer

• A supportive and collaborative work environment
• Opportunity to gain valuable legal experience and professional growth
• Competitive compensation based on experience and qualifications

Join our team as a Receptionist / Legal Assistant and contribute to our commitment to providing exceptional service to our clients while supporting a positive and professional office environment.

Job Type: Full-time

Pay: $22.00-$24.00 per hour

Expected hours: 35.0 per week

Education

• Secondary School (required)

Experience

• Law Office: 2 years (required)
• Administrative: 2 years (preferred)

Language

• Portuguese (preferred)

Work Location: In person