Construction Project Coordinator (Restaurants/Retail)

Position Title: Construction Project Coordinator

Reports To: VP of Operational Excellence

Department: Construction & Facilities Development

Status: Exempt

Date: July 2026

Broad Functions: The Construction Project Coordinator supports the successful planning, permitting, and execution of construction and renovation projects for the company's concession locations.

This role works closely with the Director of Construction, contractors, designers, landlords, and airport or venue authorities to keep projects on schedule and on budget, and to ensure each location opens ready to deliver a great guest experience.

Main Duties and Responsibilities

• Coordinates and oversees construction, renovation, and buildout projects for new and existing concession locations, including restaurants, retail units, and food and beverage concepts across airport, travel plaza, and entertainment venue properties.
• Serves as the primary point of contact between the Construction/Facilities Development team, general contractors, architects, engineers, vendors, and landlord or airport authority representatives throughout the project lifecycle.
• Tracks project schedules, milestones, and budgets, flagging delays, cost overruns, or scope changes to the Director of Construction and recommending corrective action.
• Reviews and maintains project documentation, including permits, contractor bids, purchase orders, change orders, lien waivers, and certificates of insurance, ensuring compliance with company and landlord requirements.
• Coordinates permit applications and inspections with local municipalities, airport authorities, and other governing bodies, and tracks permit status through approval and closeout.
• Conducts regular site visits to monitor construction progress, verify work quality and adherence to approved plans and brand standards, and identify and resolve field issues.
• Assists with the preparation and tracking of capital expenditure budgets, project cost reports, and forecasts for assigned construction projects.
• Coordinates equipment, fixture, furniture, and signage procurement and delivery schedules to align with construction timelines and grand opening dates.
• Supports punch list completion, final inspections, and turnover of completed locations to Operations, ensuring all documentation and warranties are properly closed out.
• Maintains organized project files and updates project management or tracking systems with current status, photos, and documentation for each active project.
• Communicates project status updates to internal stakeholders, including Operations, Design, Procurement, and senior leadership, through regular reports and meetings.
• Performs special projects and other duties as assigned by the Director of Construction or senior leadership.

Skills and Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field, or equivalent combination of education and experience.
• Two to four years of experience in construction project coordination, project management, or a related role, preferably within retail, restaurant, or hospitality construction.
• Working knowledge of construction methods, materials, building codes, and permitting processes.
• Ability to read and interpret architectural drawings, construction plans, and specifications.
• Strong organizational skills with the ability to manage multiple projects and competing deadlines simultaneously.
• Proficiency with project management, scheduling, and budgeting software, as well as Microsoft Office applications.
• Excellent verbal and written communication skills, with the ability to coordinate effectively across contractors, landlords, and internal teams.
• Strong problem-solving skills and the ability to exercise sound judgment in resolving field issues.
• Ability to travel to project sites as needed, which may include regional or multi-state travel.
• Ability to work independently while keeping leadership informed of project status and risks.
• Knowledge of airport, transportation, or other regulated-venue construction requirements is a plus.
• Valid driver's license and ability to operate a motor vehicle for site visits.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to: walk active construction sites, stand for extended periods, use hands and fingers, and be able to handle, feel, communicate verbally, and hear. The associate is frequently required to reach with hands and arms, climb ladders or stairs, balance, stoop, kneel, crouch, and crawl.

The associate is also required to lift or move up to 50 lbs, and occasionally more with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. The role requires exposure to outdoor weather conditions and active construction environments, and the use of appropriate personal protective equipment.

Job Description Acceptance

I have received, reviewed and fully understand my job description. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described.