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Barlop Business Systems
Accounts Receivables - Collections Specialist
Full-Time | Miami, FL | In-Office | Direct CFO Support
Why Barlop?
Long-Term Career Home: We invest in our people. This is a role where you grow, thrive, and stay.
Work Directly With the CFO: Be a true right-hand partner, not just another hire.
Culture First: We value personality, warmth, and teamwork as much as technical skill.
Miami-Based & Community-Focused: Serving the Miami area — bilingual English/Spanish is a big plus.
Barlop Business Systems is a well-established Miami company looking for an exceptional Accounting/Bookkeeper to join our close-knit finance team. This isn’t just a job — it’s an opportunity to become an indispensable part of our organization. You’ll work side-by-side with our CFO, managing the collections and assisting with the financial operations that keep our business running smoothly.
We’re a team that values loyalty, positivity, and genuine care for each other and our clients.
If you bring energy, a great attitude, fluent English and Spanish communication skills, and a passion for accuracy — we want to meet you.
Daily Tasks
● Enter ACH payments received through Bank into accounting software, including leasing company and direct customer payments.
● Review and verify client checks received daily for accurate entry into accounting software and Excel.
● Prepare and process daily bank deposits , including printing/scanning deposit reports and attaching tracking documentation.
● Distribute incoming company mail to appropriate departments.
● Log In to review, enter, and reconcile settled credit card batch information in the Cashbook within e-automate.
● Maintain supporting documentation for batch processing, including deposit reports and credit card payment paperwork.
● Process portal payments submitted by customers through accounting software.
● Respond to credit hold requests and contact customers when payment or additional information is required.
● Respond to customer billing inquiries and payment-related emails.
● Process credit card payments are received in person, over the phone, via email, and through payment authorization forms.
Weekly & Monthly Tasks
● Process check deposits on a weekly basis when daily volumes are low.
● Assist with mail for administrative operations.
● Enter Accounts Payable invoices into the system
● Perform Accounts Receivable Aging Reconciliation: run Unapplied Payments List, run Open Credit List, investigate and resolve discrepancies.
Accounts Receivable Management
● Contact past-due accounts to follow up on outstanding balances and ensure timely collections.
● Accurately enter and apply received payments to correct customer accounts.
● Reconcile accounts and resolve discrepancies promptly.
● Set up online payment accounts for clients and update the payment portal website as needed.
● Inform customers about autopay and online payment options to encourage timely payments.
● Proactively communicate with clients to keep accounts under 30 days past due.
● Keep client account information current (email addresses, phone numbers, contact details).
Performance Standards
Accounts kept ≤ 30 days past due
What We’re Looking For
● Fluent in English and Spanish — essential for client communication in the Miami market.
● Outgoing, positive personality with excellent interpersonal skills — a true culture fit.
● 2+ years of experience in collections, accounting, or a related finance role.
● Proficiency in accounting software; e-automate / ECI systems experience strongly preferred.
● Strong knowledge of accounts payable, accounts receivable, and bank reconciliation.
● Demonstrated experience in collections and AR follow-up.
● Proficiency in Microsoft Excel and Microsoft Teams.
● Experience processing ACH payments, credit card transactions, and bank deposits.
● High level of accuracy, attention to detail, and strong organizational skills.
● Experience with DocuSign or similar e-signature platforms.
● Familiarity with leasing company payment processes (CIT, DLL, EverBank, Great America, etc.).
● Prior experience in a copier/technology services or equipment leasing environment.
Bilingual Team: We proudly serve Miami’s diverse business community in English and Spanish.
Family Feel: Long tenures are the norm here — our people stick around because they love what they do.
Growth Mindset: We encourage learning, improvement, and stepping into greater responsibility.
Positive Vibes Only: We work hard and support each other with a smile.
Schedule & Compensation
✓ Full-time, in-office position
✓ Competitive salary based on experience
✓ Monday – Friday, 8:30 AM – 5:30 PM
✓ Benefits package discussed at interview
✓ Miami, FL (on-site)
✓ Long-term career opportunity
Ready to Join the Barlop Family?
We’re looking for someone who wants to grow with us, not just fill a seat. If you’re detail-oriented, bilingual, people-oriented, and ready to be a key partner to our CFO — we’d love to hear from you.
Submit your resume www.barlop.com/career
We look forward to meeting you!
Pay: $17.00 - $20.00 per hour
Work Location: In person
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