Administrative Assistant/Front Desk

Administrative Assistant

Commercial Real Estate  Miami, FL

The ideal candidate should be exceedingly well organized, detail-oriented, flexible, and enjoy the administrative challenges of supporting diverse people and projects. The ability to interact with visitors/staff at the front desk with efficiency and a high level of professionalism and confidentiality.

JOB DUTIES

• Answer and manage telephone lines from 8:30 AM 5:30 PM.
• Serve visitors at the front desk by greeting, welcoming, directing, and communicating appropriately.
• Manage incoming/ outgoing mail and distribute accordingly.
• Manage tenant notifications of all building activities and security notifications.
• Maintain the Building Access Card System data base in a current and organized fashion.
• Monitor all service requests/work orders of the property from start to finish.
• Coordinate contractors and tenant deliveries.
• Maintain vendor Certificates of Insurance and ensuring that they are updated and filed in accordance with the building Management standards.
• Update directories as needed.
• Assist and assemble reports.
• Maintain all the file systems in a current and organized fashion.
• May also assist with other related administrative duties as requested by manager.
• Responsible for ordering, receiving, stocking, distribution and replenishment of kitchen and office supplies.

REQUIREMENTS

• Microsoft Office Knowledge
• Knowledge of Angus Software
• Customer Service Experience
• Administrative Experience
• Dependable, punctual, and proactive
• Works well with others
• Fluent in English and Spanish

EDUCATION

Associate or higher

All applicants applying for U.S. job openings must be authorized to work in the United States.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Language

• English (Preferred)
• Spanish (Preferred)

Work Location: In person