Recruiting Specialist

Position Overview

The Recruiting Specialist supports the Talent Acquisition team by assisting with sourcing, screening, coordinating, and hiring activities. This role serves as a key point of contact for candidates throughout the recruitment process and helps ensure a positive candidate’s experience while supporting the company's hiring goals.

The Recruiting Specialist works closely with hiring managers and Talent Acquisition Partners to attract and identify qualified candidates for a variety of positions.

Key Responsibilities

Recruitment Support

• Support recruiting efforts for assigned positions across the organization.
• Review resumes and applications to identify candidates who meet minimum qualifications.
• Conduct initial phone screenings to assess candidate qualifications, interest, and availability.
• Present qualified candidates to the Talent Acquisition Partner or hiring manager for further consideration.
• Maintain candidate pipelines and ensure timely follow-up throughout the recruitment process.

Candidate Sourcing

• Source candidates through job boards, social media platforms, employee referrals, career fairs, LinkedIn Recruiter and other recruiting channels.
• Build and maintain talent pools for current and future hiring needs.
• Assist with employer branding initiatives and candidate outreach efforts.
• Engage with potential candidates and provide information about career opportunities.

Recruitment Coordination

• Schedule interviews between candidates, hiring managers, and interview panels.
• Manage interview logistics, confirmations, and candidate communications.
• Ensure candidates receive timely updates throughout the hiring process.
• Support a positive and professional candidate experience from application through onboarding.

Job Postings

• Maintain and update job descriptions to ensure accuracy and alignment with role requirements
• Ensure all job postings are active, current, and appropriately advertised across platforms
• Close job postings in a timely manner once roles are filled

Open House & Hiring Event Management

• Plan, organize, and execute recruiting open houses and hiring events
• Coordinate logistics including scheduling, materials, candidate flow, and on-site support
• Partner with talent acquisition partners and hiring managers to ensure events meet hiring goals

Offer & Hiring Administration

• Prepare and send offer letters to candidates
• Track offer status and follow up to ensure timely responses
• Maintain accurate records of candidate and offer activity

Reporting

• Update recruiting summaries and reports
• Track key recruiting metrics (e.g., open roles, candidate pipeline, time-to-fill)
• Provide insights and updates to support decision-making

Administrative Support

• Support the recruiting team with day-to-day administrative tasks to improve efficiency
• Maintain applicant tracking system (ADP) data accuracy
• Ensure all recruitment documentation is complete and compliant

Qualifications

• 1–3 years of experience in recruiting, talent acquisition, HR, or administrative support
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with applicant tracking systems
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Applicant Tracking Systems (ADP Workforce Now preferred) is a plus.
• Ability to build positive relationships with candidates, hiring managers, and team members.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent combination of education and experience.