Executive Coordinator to the Chief Marketing

Company Overview

Southend Pharmacy is a modern 503A compounding pharmacy built on clinical precision, operational clarity, and a human-first approach. Licensed in 35+ states and focused on longevity-aligned therapeutics, we support providers and their patients with precision in compounding and transparent processes.

Southend Pharmacy operates at the intersection of innovation, ambition, and clinical excellence—blending precision, clarity, and compassionate support to help providers deliver patient-centered, clinically guided care across every step of the treatment journey

We are looking for a high-velocity Executive Coordinator to serve as the right hand to our Chief Marketing Officer (CMO). You will be the operational force behind a fast-moving marketing organization—managing executive priorities, marketing operations, communications, and a modern MarTech stack.

The ideal candidate possesses a rare blend of emotional intelligence, executive presence, cognitive strength, and technical aptitude, thriving in ambiguity, and moving quickly without sacrificing quality.

This is a fully remote position within the United States. To ensure effective collaboration with executive leadership, cross-functional teams, and key business stakeholders, preference will be given to candidates located within the Central Time Zone (CST/CDT) or Eastern Time Zone (EST/EDT). Candidates must be available to work primarily during standard business hours aligned with these time zones.

Core Responsibilities

Executive Operations

Serve as the CMO's operational right hand, ensuring priorities, communications, and initiatives move forward without friction.

• Manage a complex, rapidly evolving calendar, resolving conflicts and aligning priorities.
• Manage a high-volume executive inbox, prioritizing requests and ensuring timely follow-through.
• Draft polished communications in the CMO's voice with professionalism and accuracy.
• Act as a trusted liaison between the CMO, leadership team, partners, and key stakeholders.
• Handle sensitive company information with absolute discretion and sound judgment.

Marketing Operations & Research

• Keep marketing projects, campaigns, and strategic initiatives on track through effective project management, goal tracking, and cross-functional coordination.
• Evaluate, implement, and master new technologies that improve team productivity.
• Conduct market, competitor, and vendor research, translating findings into actionable insights.
• Prepare reports, presentations, and executive summaries to support decision-making.

Who You Are

• Figure-It-Out Expert: When encountering a challenge, you research, test, solve, and execute.
• Tech-Fluent: You have a high aptitude for software and quickly understand how new tools work.
• High EQ: You communicate effectively with stakeholders at every level.
• Detail-Oriented: You notice little details, and fix them before others see them.
• Accountable: You take ownership, and follow through, without needing constant direction.
• Executive Judgment: You understand intent behind requests, gather context before acting, and make decisions that reduce the CMO's workload, and protect the credibility of the CMO's office.

Required Qualifications

• 3+ years of experience supporting C-suite executives in a fast-paced environment.
• Bachelor’s degree in business administration, Marketing, Communications, Healthcare Administration, Project Management, or a related field is required.
• Exceptional written communication skills with the ability to draft concise, professional correspondence.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Thrives in a fast-moving environment where priorities evolve quickly.
• Experience preparing executive presentations, reports, dashboards, and business analyses.
• Experience coordinating vendors, budgets, contracts, and operational processes.

Preferred Qualifications

• Experience within healthcare, pharmacy, telehealth, wellness, biotechnology, or other regulated industries.
• Exposure to marketing operations, campaign execution, project management, and cross-functional initiatives.
• Familiarity with project management tools, CRM platforms, and marketing technologies such as Asana, Monday.com, HubSpot, Salesforce, or similar systems.
• Working knowledge of digital marketing, social media, email marketing, and marketing analytics.
• Professional certification in project management, executive administration, or business operations is a plus.

What We Offer

Full benefits package including medical, vision, dental, 401(k) with company match, PTO, Flex days, holidays, and more!

Southend Pharmacy does not provide employment visa sponsorship now or in the future. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.

Equal Opportunity Employer Statement

Southend Pharmacy is proud to be an Equal Opportunity Employer where we are committed to fostering a diverse and inclusive workplace. We are committed to cultivating a culture where all team members feel valued & respected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other characteristics protected by applicable law.