Secretary/Administrative Assistant

Job Overview

We are seeking a detail-oriented and professional Administrative Assistant / Secretary to join our team. You will serve as the first point of contact for our office, managing daily communications and providing vital clerical support. A significant portion of this role involves specialized data entry, including transcribing voice memos for our land surveying projects and handling client billing.

The ideal candidate is organized, reliable, and able to multitask effectively in a professional environment.

Responsibilities

• Call Management: Answer the main office phone line and accurately route incoming calls to the appropriate team members.
• Correspondence: Monitor, draft, and respond to daily email inquiries from clients, vendors, and staff.
• Transcription Support: Transcribe voice memos and dictations from land surveyors into accurate written documents and field notes.
• Client Billing: Prepare, send, and track client invoices while assisting with basic bookkeeping and payment processing.
• Office Administration: Perform general clerical duties including filing, scanning, mailing, and maintaining office supplies.

Qualifications

• Experience: Minimum of 1–2 years of experience in an administrative, secretarial, or office support role.
• Communication: Excellent verbal and written communication skills with a strong professional demeanor.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard email platforms.
• Transcription Aptitude: Sharp listening skills and high typing accuracy for converting audio memos to text.
• Organization: Strong time-management skills and the ability to prioritize tasks with minimal supervision.

Pay: $20.00 - $30.00 per hour

Benefits

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person