Administration Assistant

Position Status: This is a temporary leave replacement position with the potential for continued employment, depending on organizational needs and performance.

Position Dates: We are wanting this person to start in August and the leave dates are from November 3rd to March 23rd.

SUMMARY

The Administrative Assistant-Level 2 is responsible for providing high-level administrative support to the BlueSky Administrative Team and Staff in addition to our students and parents.

ESSENTIAL DUTIES and RESPONSIBILITIES include the following

• Compose and produce routine and confidential correspondence and prepare reports and other documents as required (report cards, diplomas, etc).
• Coordinate production of school newsletter and other school communication materials.
• Coordinate and send out weekly updates to staff and Board.
• Responsible for travel arrangements and conference registration for BlueSky staff.
• Research outside topics and present findings to the Administrative Team as appropriate.
• Coordinate school events including graduation and parent-teacher conferences, as well as student field trips and dances.
• Assist with general office duties-answering phones, directing incoming faxes, mail distribution, and data entry.
• Update school social media outlets-website, Facebook, Twitter, Instagram, Youtube.
• Assist with enrollment as needed
• Order supplies for the office as needed.
• Create and distribute student and staff school ID cards on request.
• Prepare invoices to be paid, create deposit slips, keep bank records, and other account payable duties.
• Other duties may be assigned.

WORK ENVIRONMENT

The position is based in the office Monday - Thursday and will work from home on Fridays. The job operates in a professional office environment and routinely uses standard office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION and EXPERIENCE

• High School diploma or general education degree (GED)
• Minimum 2 years of experience in a similar administrative support position.
• Experience with web-based programs and applications.
• Ability to problem solve, work independently, prioritize projects, and manage deadlines.

PREFERRED EDUCATION and EXPERIENCE

• Prefer 2 years of post-secondary education or a clerical/office certificate.
• Prefer school office/charter school experience.
• Prefer experience working with a variety of software tools and databases.

Pay: $20.00 - $25.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Minneapolis, MN 55425