Accounts Receivable Specialist

POSITION: Accounts Receivable Specialist (Part-time Hourly)

STATUS: 20-25+ hours/week (Monday-Friday)

YEARLY TERM: 12 months

HOURS: 9:00 am - 4:00 pm (in person within these office hours)

REPORTING RELATIONSHIPS

Supervisor: Director of Finance & Operations

Supervisor Of: N/A

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SCHOOL MISSION: To glorify God by equipping under-resourced students academically, socially,

and spiritually for future lives of leadership and service.

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OVERALL EXPECTATIONS

 Conduct oneself with professionalism in speech, manner, and dress

 Maintain confidentiality of sensitive information

 Follow Matthew 18 principle in dealing with conflict with students, parents, faculty, and

staff

ESSENTIAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS

Specific responsibilities include (but are not limited to) the following:

Accounts Receivable Bookkeeper (Tuition and Fees)

 Tuition Enrollment Agreement [in conjunction with Assistant to the Business Office]

o Assist families with FACTS Financial Aid application or providing necessary tax

documents to the Business Office

o Maintain tracking information on status of financial aid assessment in spreadsheet

o Prepare and communicate with Families the Financial Aid Award and Annual Tuition

from the Financial Aid Committee review and assessment

o NC Opportunity Scholarship – Monitor students’ status with NCSEAA (application /

qualified / accepted) and provide tuition schedule

 School Tuition and Lunch Fees [maintained in QuickBooks]

o Prepare monthly tuition and lunch fee invoices

o Set up recurring monthly invoices and payments, as appropriate

o Receive payments through Hyfin (Credit card, Check, Money Order)

o Prepare monthly past due statement for families

 Application Fees, Enrollment Fees, After School, Summer Camp

o Maintain support on receipts for checks and money order payments

 Prepare bi-weekly check deposit for Accountant

Record Keeping and Filing

 Follow established procedures and processes

 Document all receipts via Adobe to provide as support for deposits in QuickBooks

o Organize electronic copy for google drive folders

o Attach all electronic support documentation in QuickBooks

o Maintain hardcopy files in an organized fashion and purge when retention is reached

 Record daily tuition and fee deposits in QuickBooks

 Prepare weekly deposit reports for Accounting Manager review

Month-End Work

 Provide outstanding tuition and lunch fee balance report

o Follow up with families to ensure payment

o Assist Director of Finance with Benevolence requests

School Quarter-End Work

 Provide outstanding tuition and lunch fee balance report (share with School Office)

o Follow up with families to ensure payment

o Assist Director of Finance with Benevolence requests

o Inform School Office as families make payments to release report cards

Qualifications

 Committed follower of Jesus Christ, reflecting a desire to serve Him and others in work

and life.

 Eager to serve in a Christian learning environment, modeling diligence, perseverance,

resilience, patience, courage, and Christian discipleship.

 Associate or Bachelor’s degree recommended; advanced degree optional AND/OR

 Experience in Accounts Receivable, Accounts Payable or Business Administration