Executive Project Coordinator

Job Overview

The Executive Projects Coordinator provides project coordination and operational support to the Office of the CEO. Reporting to the Executive Assistant to the CEO, this role supports the planning, coordination, and execution of strategic initiatives by maintaining project plans, tracking deliverables, coordinating meetings, and ensuring projects remain on schedule.

This role is ideal for an organized, detail-oriented professional who enjoys managing multiple priorities, working across departments, and supporting executive-level initiatives through strong project coordination and execution.

Key Responsibilities

Project Coordination

• Support the planning and execution of strategic projects and cross-functional initiatives led by the CEO.
• Assist in developing and maintaining project plans, timelines, milestones, and action logs.
• Track project deliverables, monitor deadlines, and follow up with stakeholders to ensure timely completion.
• Maintain project dashboards, documentation, and tracking tools to provide visibility into project status.
• Identify potential scheduling conflicts, project risks, or delays and escalate concerns appropriately.
• Support multiple projects simultaneously while ensuring priorities remain aligned.

Executive Support

• Coordinate meetings related to strategic initiatives, including scheduling, agenda preparation, note-taking, and action item tracking.
• Prepare executive-ready PowerPoint presentations and meeting materials using existing information and project updates.
• Conduct research and compile data to support executive decision-making and project planning.
• Organize files, project documentation, and supporting materials for ongoing initiatives.
• Handle confidential business information with professionalism and discretion.
• Cross-Functional Coordination
• Partner with leaders across the organization to gather project updates and monitor progress.
• Coordinate follow-up activities and ensure accountability for assigned action items.
• Assist with special projects and operational initiatives as assigned by the CEO or Executive Assistant.

Required Qualifications

Education

• Bachelor's degree in Business Administration, Project Management, Operations, or a related field

Experience

• 1–3 years of experience in project coordination, business operations, executive support, program coordination, or a related role
• Experience coordinating multiple projects and priorities in a fast-paced environment preferred

Technical Skills

• Advanced proficiency in Microsoft PowerPoint with the ability to create polished executive presentations.
• Strong working knowledge of Microsoft Excel, Word, and Outlook.
• Experience with project management platforms such as Asana, Monday.com, Smartsheet, Jira, or Microsoft Project preferred.
• Familiarity with email marketing platforms and content management tools preferred
• Experience with Canva or similar design tools preferred
• Strong Excel skills and comfort creating reports and tracking tools

Knowledge, Skills & Abilities

• Highly organized with exceptional attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Proactive and solution-oriented mindset
• Ability to work independently and maintain confidentiality
• Comfortable operating in a fast-paced and evolving environment
• Strong collaboration and relationship-building skills

Company Summary

Revance is a global company developing, producing, and distributing industry-leading, differentiated products across aesthetics, skincare, and therapeutics. Revance drives innovation beyond convention to offer treatment options for individuals across generations.

The Company’s vision is to redefine excellence in aesthetics, skincare, and therapeutics through science-powered innovation, with an unwavering commitment to its providers, patients, and consumers. Revance’s award-winning products are the result of robust research and development, a cornerstone for the Company, driven by renowned scientists. For more information about Revance, please visit us at www.revance.com.

What Revance Invests In You

• Competitive Compensation including base salary and annual performance bonus.
• Flexible PTO, holidays, and parental leave.
• Generous healthcare benefits, HSA match, 401k match, employer paid life and disability insurance, pet insurance, wellness discounts and much more!

This section of the job description is required by the American with Disability Act (ADA). The ADA requires that job descriptions reflect the physical and mental demands required to effectively perform the essential duties of the job. The ADA prohibits employers from discriminating against a “qualified individual with a disability” in all aspects of the employment relationship.

A “qualified individual with a disability” is “an individual who meets the education, experience, skill, and other job-related requirements of a position held or desired, and who, with reasonable accommodation, can perform the essential functions of a specified job.”

Revance is an Equal Opportunity employer. All qualified applicants will receive consideration for employment based on merit, without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.