Warehouse Management

Job Summary

Warehouse Management The Warehouse Coordinator is a supervisory position that reports to the Assistant Director of Contract and Project Management. Direct reports include two store keepers and a varying number of seasonal help and temporary labor.

Procures materials and equipment needed by Maintenance shop and Assistant Director of Contract and Project Management to maintain and repair University buildings and equipment. Locates sources of supply and makes arrangements for the delivery, coordination and expediting of purchases made through the Purchasing Department.

Utilizes Computerized Maintenance Management System to track and maintain physical inventory, historic records of products and tracking requisition information. Utilizes computer programs to track spending and inform budget projections. DISCLAIMER This job description has been designed to indicated the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Supervisor, Warehouse Management

Essential Functions

• Reviews work orders from shops for specifications and quantities of materials requested and determines appropriate sources of supply.
• Oversees the preparation of and is responsible for the accuracy of all operating inventory, attic stock (i.e. Products for future/current projects, furniture inventory), Optional services inventory, and satellite warehouses.
• Assist in purchase requisitions issued through UShop on behalf of the Maintenance, Custodial and Project Coordinator when needed.
• Utilizes a CMMS to keep and maintain current catalogs, price lists and source information on defined products and materials in order to provide the shops with up-to-date and accurate information.
• Meets with salespersons to obtain information regarding products, prices and deliveries to maintain knowledge of products and services available from specific sources.
• Researches catalogs, on-line sources and works with vendors to identify substitutions or updated information on obsolete materials or equipment.
• Notifies Maintenance of the results of the research.
• Oversees the maintenance of records on procurement activity throughout the year and the generation of requested reports on an as needed basis.
• Acts as liaison between the shops and Purchasing Department to resolve problems arising from damaged merchandise, incomplete orders, merchandise shipped in error, or merchandise received not meeting the shop’s expectations.
• Insures that appropriate materials in sufficient quantities are on hand in order for shops to complete outstanding work orders.
• Maintains a coordinating liaison relationship between the Maintenance shop and Purchasing for materials being procured.
• Provides accurate and timely information to shop supervisors to allow for informed decision making.
• Supervises Warehouse team members in day-to-day operations; which include but are not limited to physical inventory count, cleaning and organization, receiving and stocking shipments, issuing products to maintenance team members, and coordinating issuing.
• Track and maintain Facilities department capitol/non-capitol equipment lists.
• Works with University Surplus to retiring equipment that has reached the end of its useful life.
• Regularly review budget/s for variances.
• Works with Assistant Director of Facilities Projects to project current fiscal year spending trends.
• Works with Facilities Data Analyst to maintain accurate information and utilization of Warehouse materials tracking software.
• Problem Solving: The most frequent problems associated with this position include dealing with Maintenance shop supervisors and Technicians on out of date names or part numbers for materials needed to complete a specific project.

Minimum Qualifications EQUIVALENCY STATEMENT

• 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Supervisor, Warehouse Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.