Administrative Assistant Specialist / Orlando, FL

The selected candidate will report to and primarily support the Business Area Chief Financial Officer, in addition to supporting other Finance & Business Operations (F&BO) leadership. This job includes all aspects of running the CFO's office, coordinating with the other Vice Presidents' offices, and assisting the Directors in supporting and managing their activities.

The selected candidate must be able to maintain the strictest standards of confidentiality regarding any discussions, meetings, or activities. The Administrative Assistant will in many cases be the “first face” of the F&BO executive staff and as such must possess a professional, welcoming and helpful personality. Specific responsibilities shall include but not be limited to the following:

• Directly contribute to and enable a healthy and highly motivated F&BO team
• Screen all incoming calls and visitors
• Set up meetings in Outlook and maintain calendars, deconflicting and prioritizing as needed
• Arrange travel, prepare travel requests, prepare timely expense reports and prepare itinerary summaries to travelers
• Process visitor requests for program guests or traveling employees
• Expeditiously resolve IT and conference room issues
• Maintain outlook distribution lists for F&BO organization
• Maintain organizational charts
• Organize meetings for both regularly scheduled business meetings and large staff meetings including VTCs
• Organize and order lunch through the cafeteria’s catering service for business meetings
• Maintain/stock executive refreshment area
• Pro-actively ensure the printers/scanners on the floor are operational including adequate paper supply, toner and handling RMS maintenance requests when needed
• Manage conference room scheduling
• Order and maintain office supplies
• Schedule emptying of proprietary bins
• Handle other RMS requests as needed
• Handle maintenance and facility requests for floor

Basic Qualifications

The candidate must be proficient with Word, Excel, PowerPoint and Outlook e-mail.

The ideal candidate should have and be able to articulate examples/demonstrate the ability to organize and prioritize work assignments; should be pro-active, self-motivated and able to work independently; should have good attendance and work habits; should have the ability to maintain Vice President and Director's confidential/private records and information; should be able to handle more than one task at a time with accuracy; should have good communication skills, work well with all personality types, remain calm in stressful situations and possess a helpful and inviting demeanor.

Desired Skills

Proficient in SAP, Concur Travel, and other standard Lockheed Martin programs such as RMS (Resource Management System), Service Central, and Cafeteria requests.

Clearance Level: None

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Experience Level: Hourly/Non-Exempt

Business Unit: MISSILES AND FIRE CONTROL

Relocation Available: No

Career Area: Administrative

Type: Full-Time

Shift: First