Part time Property Manager

POSITION: Part-time Property Manager, Stoney Pine Villas, a HUD 811 PRAC Community and Sunnyvale Senior Housing, three scattered Senior Housing properties (residential shared housing properties).

COMPENSATION

$30.62/hour + 3-bedroom Rent-free Apartment (subject to occupancy and regulatory standards)

Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families, and those in our community with special needs. For over 30 years, through service enhanced property management and structured resident involvement, Charities Housing has fostered and supported the highest standards of human dignity in our communities.

The culture at Charities embraces a respectful, diverse, and empowered environment. We value a healthy work-life balance and encourage everyone to speak up and step up. Growth, mentorship, and training are priorities for our teammates. We like to think outside the box and keep our entrepreneurial spirit alive and strong as the company continues to grow.

We believe in working hard but also having fun along the way and celebrating our accomplishments.

This position offers a 4% of annual salary sign-on bonus for new hires!

SCOPE: Manage and maintain Stoney Pine Villas, a 100% HUD PRAC 811 site consisting of 22 special needs units for developmentally disabled adults and nine Senior Housing units at three various site locations (residential shared housing properties) , all located in Sunnyvale.

Maintains property rentals by marketing and filling vacancies; preparing and enforcing leases; maintaining and securing premises in accordance with HOME regulations, Santa Clara County Housing Authority mandates, Charities Housing policies and procedures, jurisdictional partners and HUD program requirements.

SUPERVISION REQUIRED

Receives direct supervision from the Regional Manager and may receive direction from higher level positions. Provides general supervision to the Maintenance, Janitorial, and emergency contacts and may provide general supervision to lower-level positions.

PREREQUISITES

• Education: High school diploma or equivalent. BA degree is desirable. COS (Certified Occupancy Specialist) or BOS (Blended Occupancy Specialist) Designation desired.
• Experience: Must have prior property management experience with no less than two years at a HUD Section 8 or 811 PRAC property. A minimum of three years' experience performing on-site property management and administrative duties as a Property Manager and/or Assistant Property Manager; or any equivalent combination of education, training, and experience. HUD experience required.
• Ability: Must show ability to keep records, demonstrate problem-solving qualities, and enjoy working with others.
• Attitude: Must be self-motivated, cooperative, personable, and empathetic to human needs.
• Organization: Must be well organized and have the ability to prioritize sometimes conflicting duties and responsibilities, ability to multi-task, and deal with people and work in a fast-paced office environment.
• Languages: English/Spanish Bilingual a plus.

ESSENTIAL JOB FUNCTIONS

The following duties are normal for this position, but this list is not to be deemed all-encompassing. Other duties may be required and assigned.

Operations

• Applies applicable rental rates in accordance with program guidelines and negotiates with the Housing Authority to ensure subsidies represent market changes.
• Maintains and administers waiting list. Shows units to prospective tenants, answers tenant selection process questions and provides applicants with necessary materials for leasing.
• Administers and reviews criminal/credit background checks on all applicants, handles the process in accordance with legal requirements and determines eligibility of each applicant.
• Conducts initial and annual recertification for Stoney Pine Villas and the group of Sunnyvale scattered senior homes.
• Processes all applications; forwards approved applicants to the Housing Authority for Project Based subsidized units (when applicable).
• Maintains physical tenant files in compliance with the affordable housing programs applicable to the property.
• Maintains software systems, namely Yardi Voyager up to date.
• Submits weekly and monthly operations reports to Regional Manager and corporate staff and Director of Property Operations as requested or required.
• Conducts move in and move out inspections, prepares turnovers in a timely manner and documents all activity in tenant file, communicates with Housing Authority (PBV units only) and all other parties involved with notices to vacate and when units are vacated.
• Works with our designated attorney on unlawful detainers (evictions) when applicable after notifying and receiving approval from the Regional Manager.
• Investigates and resolves tenant complaints by enforcing the lease agreement and house rules.
• Documents lease violations and issues appropriate notice to tenants including but not limited to termination notices while always adhering to Fair Housing standards.
• Collects operational data, prepares reports for management and City jurisdictions, and meets with in house auditors and annual city staff auditors as required.
• Collaborates with service providers in an effort to retain and enhance the residents' living experience.

Financial

• Establishes a timely rent collection process, bills late fees, and serves proper rent or other legal notices to processes for eviction when needed.
• Posts rents into Yardi on a timely basis.
• Maintains low to zero bad debt.
• Maintains up-to-date tenant ledgers.
• Processes rent changes when applicable in a timely manner.
• Participates in the preparation of the annual budgets, scheduling expenditures, analyzing variances and initiating corrective action.

Maintenance

• Conducts annual unit inspections.
• Prepares work orders in Yardi, schedules the work, and closes work orders in the system upon work completion.
• Ensures that work orders are prioritized and addressed timely.
• Solicits and reviews vendor proposals and contracts for Regional Manager approval.
• Ensures that security and fire and safety devices are properly maintained and up-to-date.
• Ensures that all common areas of the properties are well-kept and properly maintained.
• Manages the preventative maintenance schedule and work for all sites.

PHYSICAL REQUIREMENTS

• Driving or ability to travel between different locations.
• Extensive computer and telephone use; sitting at desk for extended periods of time.
• The ability to occasionally lift/move/carry up to and including 25 pounds.
• Selected candidate will be required to live onsite.*

The above intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

This position is available immediately and will remain open until it has been filled. If we receive resumes from qualified candidates, we reserve the right to start the hiring process at any time.

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status, or any other classification protected by state or federal law.

If you need assistance or a reasonable accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org.

No relocation will be provided.