Procurement Coordinator

Knowledge Services is hiring for a detail-oriented and self-driven Procurement Coordinator for a 6-month contract (potential for extension).

Location: Downtown Indianapolis, IN

Schedule: Hybrid (2 days onsite / 3 days remote after training)

Duration: 6-Month Contract with Opportunity for Extension

Training: On-site in Indianapolis, IN

Pay Rate: $24.00/hr

The Procurement Coordinator Responsibilities include

• The Procurement Coordinator supports the Procurement team through supplier onboarding, contract administration, spend analysis, procurement operations, and stakeholder support.
• This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• The successful candidate will work closely with internal stakeholders, vendors, Accounting, Finance, and other business partners to support procurement processes and ensure compliance with organizational policies and procedures.

Stakeholder & Vendor Support (25%)

• Manage procurement mailbox requests and respond to inquiries from stakeholders, vendors, and membership.
• Research and resolve accounts payable holds, payment issues, and procurement-related concerns.
• Provide excellent customer service and support through phone and email communications.
• Collaborate with internal departments to ensure timely resolution of procurement issues.

System Processing & Data Management (35%)

• Process procurement requests and transactions within Oracle Cloud and Zip.
• Maintain supplier records and support supplier onboarding activities.
• Assist with supplier master data management, including audits, cleanup efforts, and reporting.
• Ensure procurement records are accurate, complete, and compliant with established policies.

Procurement & Contract Support (25%)

• Draft and maintain procurement templates and agreements.
• Review supplier quotes, bids, and supporting documentation.
• Assist with sourcing activities, competitive bid processes, and spend analysis.
• Support contract management and vendor relationship activities.

Additional Duties (15%)

• Generate procurement-related reports and analysis.
• Support month-end, quarter-end, and annual procurement activities.
• Participate in special projects and process improvement initiatives.
• Perform other duties as assigned.

The Procurement Coordinator Required Qualifications include

• High school diploma or equivalent.
• Minimum of 3 years of experience in procurement, purchasing, sourcing, contract administration, vendor management, or financial analysis.
• Strong Microsoft Excel and general Microsoft Office skills.
• Excellent written and verbal communication abilities.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated attention to detail and commitment to accuracy.

Preferred Qualifications

• Bachelor's degree.
• Experience with Oracle Cloud Financials and Purchasing.
• Experience with Zip procurement orchestration platform.
• Experience supporting procurement functions within a large or complex organization.

Key Competencies

• Accountability
• Drive for Results
• Effective Communication
• Problem Solving
• Stakeholder Focus
• Collaboration
• Critical Thinking
• Customer Service Orientation

Ideal candidates will have experience in procurement operations, purchasing coordination, vendor management, contract administration, supplier onboarding, or financial analysis, along with strong communication and Excel skills.