Document Controller

Chez Stantec, nous savons que notre travail compte vraiment. Que ce soit en décarbonant les mines, en modernisant les réseaux électriques ou en construisant des infrastructures énergétiques, nous alimentons les collectivités. Nos clients se tournent vers nous pour relever les défis les plus complexes, et nous sommes à la recherche de personnes créatives, performantes et visionnaires pour nous aider à y parvenir.

Joignez-vous à l’une des plus importantes firmes de conception au monde et contribuez à bâtir un avenir énergétique plus vert.

At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create.

Join us as we assist mining companies in getting mined materials to communities around the globe.

Your Opportunity

The Document Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle. This role ensures that all project documents are accurate, current, compliant, and accessible to authorized stakeholders, while adhering to internal standards and client‑specific requirements.

Working closely with Project Managers, Engineers, Project Services, and external clients, the Document Controller plays a critical role in supporting successful project delivery by maintaining document integrity, supporting information flow, and reducing project risk.

This role requires strong attention to detail, excellent organizational skills, the ability to manage multiple priorities, and a solid understanding of document control practices within a project‑based environment.

If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you!

Key Responsibilities

Document Control & Lifecycle Management

• Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements
• Control the full document lifecycle, including: - Document creation and intake
• Review and approval workflows
• Revision and version control
• Transmittal and distribution
• Final close‑out and archiving
• Ensure only current, approved documents are issued, used, and stored
• Track document status and revisions to prevent use of superseded information
• Maintain accurate, up‑to‑date document registers, metadata, and logs

Transmittals & Document Distribution

• Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders
• Maintain inbound and outbound transmittal logs and confirmation of receipt
• Ensure traceability of document exchanges and approvals
• Manage deadlines for document submissions, reviews, and client responses

Quality Assurance & Compliance

• Perform quality checks on documentation to ensure: - Correct formatting, numbering, and naming conventions
• Accurate metadata and revision history
• Compliance with project, regulatory, and client standards
• Support audits, quality reviews, and verification activities related to document control
• Ensure compliance with contractual document control requirements
• Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions

Electronic Document Management Systems (EDMS)

• Manage and maintain project documentation within EDMS platforms such as SharePoint, ProjectWise, ACC or similar systems
• Configure document libraries, permissions, workflows, and folder structures as required
• Ensure controlled access to sensitive and confidential information
• Support migration, archiving, and close‑out of project document repositories

Project & Administrative Support

• Support project deliverables by formatting, editing, and proofreading documents
• Coordinate and support project meetings (where requested)
• Manage and track Requests for Information (RFIs) and other project correspondence
• Assist with project start‑up and close‑out activities, including document handover packages
• Act as a PM Framework ambassador and support points related to document controls

Coordination & Stakeholder Support

• Act as a central point of contact for document‑related inquiries
• Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements
• Provide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standards
• Maintain professional communication with internal and external stakeholders

Continuous Improvement & Training

• Provide training and onboarding support to project teams on document control systems and processes
• Contribute to the development and improvement of document control standards, templates, and procedures
• Identify opportunities to improve efficiency, consistency, and quality within document control activities
• Share best practices and lessons learned across projects

Health, Safety & Responsibility

• Promote and support a culture of safety and compliance within all project activities
• Ensure documentation supports health, safety, environmental, and regulatory requirements where applicable

Required

• Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments
• Proven experience managing large volumes of technical documentation
• Strong understanding of document control processes, standards, and best practices
• Excellent organizational, prioritization, and time‑management skills
• High level of accuracy and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and manage multiple projects simultaneously
• Ability to work under pressure and meet deadlines

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Adobe Acrobat Professional
• Experience with EDMS platforms (e.g., SharePoint, ProjectWise, ACC, others)
• Familiarity with Visio and document workflow tools preferred
• Understanding of the project lifecycle, project management and project services fundamentals

Education

• Post‑secondary education in a related field, or equivalent combination of education and experience
• Experience in a consulting engineering or heavy industrial environment is an asset

Working Conditions

• Primarily office‑based with extended computer use
• Flexible in‑office and remote work arrangement

Additional Information

This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.

Pay Range

• Locations Outside of Lower Mainland - BC & Various locations in Ontario-$63,800.00 - $92,500.00 Annually
• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$67,600.00 - $98,100.00 Annually

Transparence en matière de rémunération : Selon le lieu de travail, des échelles salariales sont fournies pour les postes affichés lorsque requis par les lois sur la transparence en matière de rémunération. Veuillez toutefois noter que le salaire final est convenu en fonction du lieu de travail ainsi que de la formation, des qualifications et de l'expérience du candidat.

Chez Stantec, certains postes donnent droit à des primes ou à des bonis. La rémunération établie pour un poste à temps partiel est calculée au prorata du nombre convenu d'heures de travail hebdomadaires.

Sommaire des avantages sociaux : Les employés à temps partiel (minimum de 20 heures de travail hebdomadaires) et à temps plein auront accès aux avantages sociaux suivants : régimes de soins de santé, de soins dentaires et de la vue, programme de bien-être, comptes de crédits-santé et de mieux-être, régime enregistré d’épargne-retraite collectif, régime d’actionnariat des employés, compte d’épargne libre d’impôt (CELI) collectif, assurance vie et assurance décès ou mutilation accidentels (DMA), régimes d’assurance invalidité de courte et de longue durée, assistance-voyage en cas d’urgence, remboursement des frais de scolarité, couverture des frais d’adhésion à des associations professionnelles et congés payés.

Les employés temporaires ou occasionnels auront accès aux avantages sociaux suivants : régime enregistré d’épargne-retraite collectif, régime d’actionnariat des employés et compte d’épargne libre d’impôt collectif.

Les informations ci-dessus mentionnées peuvent ne pas s'appliquer aux postes syndiqués; les avantages sociaux pour les postes syndiqués sont assujettis aux conventions collectives en vigueur.

Emplacement principal: Canada | ON | North Bay

Autres emplacements: Canada | AB | Calgary

Organisation: BC-1554 E&R-CA Delivery Center

Statut de l'employé: Permanent

Business Justification: Nouveau poste

Déplacements: Non

Horaire: Temps plein

Affichage: 29/05/2026 06:05:14

Req: 1006002

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