HSE Administrator

HSG is looking for a strong administrator to join our team for a 4-month full-time term in our office. This role is all about keeping projects organized, supporting our clients, and helping our team deliver great work.

HSE experience is a bonus, but it’s not required - we can teach you the HSE side of the job. Attention to detail, a commitment to customer service and tech confidence to pick up new systems and tools quickly are essential.

This is a great opportunity if you’re looking to break into HSE, have HSE experience and want exposure to a wide range of industries and projects, or simply want to be part of a purpose-driven team helping businesses build safer, more effective workplaces.

About Hutton Safety Group

Hutton Safety Group (HSG) is a Calgary-based health and safety consulting firm that acts as the in-house, out-of-house safety department for 45+ companies across North America. We support clients in construction, energy, transportation, manufacturing, and more—leveraging smart systems, engaged people, and a culture of continuous improvement.

At HSG, everyone specializes—and that means you’ll get to focus on what you do best. We operate with clarity, structure, and a team-first approach that creates space for both high performance and high growth.

About the Role

As our HSE Administrator, you’ll support internal and client teams to execute safety and compliance tasks across multiple projects and industries. You’ll manage communications, documentation, onboarding, data tracking, and more—all with a focus on accuracy, efficiency, and a five-star experience.

You’ll work closely with our Coordinators and Advisors to keep client programs organized and on track.

Key Responsibilities

Admin & Project Coordination

• Manage multiple email accounts and administrative phone lines
• Support onboarding processes for workers, subcontractors, and sites
• Track deadlines, certifications, and action items

System & Data Management

• Maintain digital safety and transportation management systems
• Use Asana (task tracking), Workhub, and other tools to organize work
• Collect, enter, and manage client HSE data for reporting and analysis
• Prepare and update client documents, templates, and presentations

Communication & Compliance

• Draft toolbox talks, newsletters, and safety bulletins
• Book courses, medicals, and testing as required
• Track and close out incident reports and related follow-ups

Meetings & Reporting

• Attend client meetings and record minutes, tasks, and action items
• Disseminate vendor updates and notices to clients’ teams
• Provide regular reporting support to clients and internal teams

General Support

• Backfill other admin roles as needed during absences
• Contribute to internal process improvement and special projects
• What We’re Looking For
• 2–3 years in a high-volume administrative or coordination role
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams)
• Comfortable using cloud-based tools and learning new platforms
• Exceptional organizational, communication, and writing skills
• Able to manage multiple priorities with speed, accuracy, and attention to detail
• Experience with any of the following is an asset: Asana, Jotform, Workhub, RingCentral, Adobe Pro, Canva
• Bonus: Exposure to HSE, compliance, or project coordination environments

Our Core Values: The Foundation of Hutton Safety Group

At Hutton Safety Group, our core values shape everything we do—from how we serve our clients to how we support one another as a team.

• We believe in Innovation with Purpose, continuously challenging the status quo with creative and effective solutions.
• Integrity Through Accountability is at our core; we take ownership of our actions and turn challenges into opportunities for growth.
• We are Brilliant at the Basics, understanding that mastery of foundational work leads to exceptional results.
• Our team is committed to Relentless Growth, always striving for improvement, embracing new technologies, and fostering professional development.
• Winning as One means we work collaboratively, valuing respect, thoughtful communication, and shared success.
• And above all, we believe in Leadership in Action, setting the standard in our industry through excellence, community impact, and a commitment to doing more than what’s required.

If these values resonate with you, and you’re excited to be part of a dynamic, forward-thinking team, we’d love for you to apply!

We thank all applicants for their interest, but only those selected for an interview will be contacted.