IT Project Manager - Contract (6 months), Part-time (~3 days/week)

Company Description

Canadian Bank Note Company (CBN) is a leader and trusted provider of secure document and adjacent enterprise-level system solutions across the following domains: border security, civil identity, driver licence/identification and vehicle information, excise control, currency, lotteries and charitable gaming.

Our Corporate Philosophy and 7 Core Principles shape and guide our corporate behaviours and underpin the sense of community you will experience at CBN. We seek long-term relationships with our employees and offer a competitive compensation package that includes health, medical and life insurance benefits and a defined contribution pension plan with company matching.

Job Description

Internal Job Title: Project Manager

Job Type: Contract (6 months), Part-time (~3 days/week)

Job Location: 18 Auriga Dr. Ottawa, ON

Work Model: Hybrid

Job Status: Existing Vacancy

Position Summary

The Project Manager leads the planning and initiation of complex projects by developing project plans, governance frameworks, business cases, and stakeholder engagement strategies that support organizational priorities and investment decisions.

Through effective coordination, risk management, and executive reporting, the role ensures projects are well-defined, approved, and positioned for successful transition into design, procurement, and implementation.

Project Planning & Development

• Develop and maintain project plans, including scope, schedules, milestones, resource requirements, dependencies, assumptions, constraints, and critical paths.
• Define and document project objectives, deliverables, success measures, and expected outcomes, ensuring alignment with organizational priorities.
• Coordinate project planning activities across internal teams, stakeholders, consultants, vendors, and business partners.
• Foster cross-functional collaboration to identify and validate requirements, planning assumptions, dependencies, and resource needs.
• Support the development of business cases, cost estimates, funding submissions, and project approval documentation.

Governance & Stakeholder Management

• Establish and administer project governance frameworks, including charters, governance structures, decision authorities, reporting protocols, and stage-gate reviews.
• Facilitate governance meetings, steering committees, workshops, and stakeholder engagement sessions.
• Lead stakeholder communication and engagement activities to support alignment, transparency, and informed decision-making.
• Prepare and present project updates, risk assessments, recommendations, and decision-support materials for management and governance committees.
• Provide recommendations and analysis to support investment decisions, project approvals, and strategic planning initiatives.

Risk, Change & Performance Management

• Identify, assess, and mitigate project risks, issues, assumptions, constraints, and dependencies.
• Monitor project performance against approved plans and proactively address risks, issues, and schedule impacts.
• Evaluate and manage change requests, assessing impacts to scope, schedule, budget, resources, risks, and objectives.

Project Controls & Administration

• Maintain core project documentation, including project plans, risk and issue logs, stakeholder and communications plans, and status reports.
• Coordinate consultant and vendor contributions related to project planning, assessments, design activities, and business case development.
• Ensure project activities comply with organizational policies, governance requirements, and project management standards.

Qualifications

Mandatory Requirements

• Legally eligible to work in Canada
• Fluent in English (speak, read, write)
• Possess a valid Government of Canada Reliability (Level I) security clearance

Minimum Qualifications

• Bachelor’s degree in Computer Science/Information Technology (or similar) or Business or an equivalent combination of relevant education and years of work experience
• Knowledge of the following:
• IT systems (infrastructure/applications and supporting technologies, methodologies, etc.)
• Project panning, scheduling and resource allocation
• Risk management and mitigation
• Budgeting and financial management
• Proficiency in Microsoft O365, Project, Jira
• 8+ years of experience managing complex, large scale IT projects
• Critical thinking skills
• Interpersonal skills
• Adaptability

Preferred Qualifications

• PMP, PRINCE2, Agile Certified Practitioner (ACP), Certified Scrum Master, ITIL, certifications
• Experience managing IT project in both the private and public sectors
• Business acumen

Additional Information

Equal Opportunity Statement

Our organization is committed to employment equity and diversity in the workplace. We actively encourage applications from women, Indigenous Peoples, persons with disabilities, members of visible minorities, and LGBTQ2+ individuals.

We are dedicated to removing barriers and fostering an inclusive workplace that reflects society and we are committed to providing an accessible and inclusive recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation at any stage of the hiring process, please contact us at recruitment@cbnco.com so that appropriate arrangements can be made.

AI Use in Recruitment Statement

As part of our commitment to transparency and fairness in hiring, we disclose that artificial intelligence (AI) tools may be used at certain stages of our recruitment process. These tools assist in tasks such as resume screening, candidate matching, and interview scheduling. All AI-assisted decisions are subject to human oversight to ensure fairness, accuracy, and compliance with applicable laws.

We are committed to the responsible, transparent, and accountable use of AI, in alignment with Ontario’s Responsible Use of Artificial Intelligence Directive and the requirements under the Working for Workers Four Act. This includes taking steps to mitigate bias, protect candidate privacy, and ensure that AI does not unfairly influence hiring outcomes.

If you have questions or concerns about how AI is used in our hiring process, please contact us at recruitment@cbnco.com .