Legal Administrative Assistant (Ottawa)

Legal Administrative Assistant (Client-Facing Legal Services) - Ottawa

Connect VIP Recruitment

is seeking a highly organized and experienced Legal Administrative Assistant on behalf of our client, a leading, national non-profit organization that provides specialized legal support and risk management services across Canada. This is a unique opportunity to join a dynamic team in a rewarding role supporting legal professionals who serve over 175,000 members.

Scope of Position

As a Legal Administrative Assistant, you will leverage your legal experience and training to provide essential administrative and organizational support to a team of in-house legal counsel and other staff. This role is crucial for ensuring the smooth delivery of specialized legal products and services, contributing directly to a rewarding career in a collegial, fast-paced environment.

Key Responsibilities

Legal Administrative Support

• Managing the entire lifecycle of legal files, including meticulous opening, maintenance, and closing procedures.
• Drafting confidential legal correspondence, internal memos, call records, reports, and presentation materials from various formats (electronic, handwritten).
• Organizing and maintaining both paper-based and electronic filing systems and information.
• Accurately entering data into the case management database and performing input verification.
• Coordinating and scheduling calls, meetings, and external correspondence.
• Assisting with legal research, case status reports, and making travel arrangements as needed.

General Administrative Support

• Providing support in managing incoming telephone calls and emails, directing requests to the appropriate legal counsel and staff members.
• Executing various administrative duties and general office tasks as required to support the team’s efficiency.

Requirements

• Education:

Completion of a post-secondary degree, preferably in Law or a relevant field (e.g., Public Health, Public Administration, Criminology, Business Administration).

• Experience:

Minimum

5 years

of relevant administrative experience, including at least

3 years

specifically providing legal administrative support to legal counsel.

• Language:

Professional fluency in English, both written and oral.

• Technical Proficiency:

Advanced proficiency with SharePoint and the Microsoft Office Suite/Office 365 (Outlook, Word, Excel, PowerPoint), and strong data entry skills.

• Location:

Available to commute/relocate to the

Ottawa

area.

Asset Qualifications

• Experience using Customer Relationship Management systems (CRM) such as Salesforce.
• Experience working with regulated health professionals.
• Professional fluency in French, written and oral.
• Knowledge of medical terminology.

Key Competencies

• Client Focus:

Exceptional customer service, professional writing, and strong interpersonal skills.

• Organization:

Highly organized, detail-oriented, and able to effectively manage and meet tight deadlines.

• Adaptability:

Comfortable working in a dynamic, collaborative team environment and skilled at multi-tasking and prioritizing day-to-day.

• Professionalism:

Maintains discretion and is professional and self-motivated.

What Our Client Offers

Our client is dedicated to fostering a rewarding, collaborative, and inclusive culture where purpose and integrity are valued.

• Compensation:

A competitive total compensation package, including comprehensive health and wellness benefits.

• Location:

A modern, bright office located on Elgin Street in Ottawa, offering easy access to the downtown core, plus a transport allowance (for public transit, parking, or rideshare).

• Pension:

Participation in the

Healthcare of Ontario Pension Plan (HOOPP)

, offering a defined benefit pension plan that provides security and peace of mind.

• Environment:

A dynamic culture that promotes collaboration, continuous learning, and social events.

About Connect VIP Recruitment

Connect VIP is a leading recruitment partner committed to connecting top-tier talent with exceptional opportunities across North America. We are always open to supporting new clients in need of specialized talent across the

Technology

,

Healthcare

,

Executive

, and

Legal

sectors.

How to Apply

https://www.connectvip.ca/contact-us

OR

Please submit your resume and cover letter to

info@connectvip.ca

or submit via our website at

www.connectvip.ca

. Your cover letter must clearly indicate your interest and demonstrate how your experience relates to this position.

We thank all candidates for their interest; however, only those candidates considered for an interview will be contacted.