Project Coordinator, Corporate Office Services (COS)

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry.

The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

We are seeking a Project Coordinator based in Kuala Lumpur, Malaysia to support A&M’s Global Corporate Office Services (COS) team, reporting to the COS Director for India, Asia & Australia. COS is a core corporate function enabling our fast-growing firm through consistent, high-quality delivery of office and workplace initiatives.

In this role, you will help keep projects moving—assist in building clear plans, driving meeting cadence, tracking actions and deliverables, and maintaining project documentation that supports strong governance and timely decisions. The ideal candidate is proactive, highly organized, and confident partnering across multiple workstreams in a fast-paced environment.

How you will contribute

• Build and maintain project plans by coordinating timelines, milestones, dependencies, and workback schedules across multiple workstreams
• Run core project routines (kickoffs, stand-ups, working sessions, and steering updates) by preparing agendas, capturing decisions and minutes, and driving action-item follow-up
• Own day-to-day project hygiene by maintaining charters, RAID logs, change and decision logs, status reports, and meeting notes in established formats
• Track deliverables end-to-end, follow up with owners to ensure on-time completion, and proactively surface risks, issues, and dependencies for escalation
• Produce clear weekly/monthly reporting and dashboards that summarize progress, upcoming milestones, key risks, decisions required, and next steps
• Coordinate vendors and internal partners as needed (quotes, onboarding, access requests, scheduling, deliverable reviews) to keep work moving efficiently
• Support basic budget administration (where applicable), including purchase order/request tracking and invoice coordination
• Maintain shared project sites (e.g., SharePoint/Teams), ensuring artifacts are well-organized, current, and easy for stakeholders to access
• Strengthen delivery consistency by improving templates, checklists, and reporting processes; suggest practical enhancements to team ways of working

Qualifications

• Bachelor’s degree (or equivalent practical experience)
• 2+ years of experience in project coordination, project administration, or operations support within a corporate environment
• Strong prioritization and organization skills; able to manage multiple workstreams, shifting deadlines, and competing stakeholder needs
• Excellent written and verbal communication skills; comfortable engaging with stakeholders at multiple levels with professionalism and clarity
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort working day-to-day in Teams and SharePoint
• Hands-on experience maintaining project plans, status reports, and logs (RAID, action items, decisions)
• High attention to detail with reliable follow-through and a strong sense of ownership
• Some travel is required. When not traveling for a project, in-office attendance in Kuala Lumpur will be required (schedule to be determined)
• Experience supporting workplace, facilities, technology, or business operations projects
• Familiarity with project tools (e.g., Nuvolo Capital Projects, MS Project, Smartsheet, Jira, Asana, Monday.com) and basic dashboarding/reporting
• Exposure to procurement, purchase order processes, and vendor management
• Project management training or certification (e.g., CAPM, PRINCE2 Foundation) is a plus

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy.

With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.