Accounts Assistant, Accounts Payable (1 Year Contract)

MAIN PURPOSE

The purpose of this position is to assist Accounts Payable function to ensure transactions are

captured in a timely manner in line with Richemont policies and procedures.

KEY RESPONSIBILITIES

Vendor Invoice Management

. Timely and accurately process VIM invoices

. Review Accounts Payable generic email and assist with drag and drop of Vendor Invoice

from email into SAP VIM

. Download invoices from vendor websites

. Follow-up with buyers if there is any vendors that are not registered in the SAP System

. Ensure that our reference number (charge code) is embedded and imprinted on all invoices

and ensure that proof of delivery or service is provided

. Review and ensure no duplicated payments to vendors

. Perform reconciliation against Vendor’s Statement of Accounts (SOA)

. Ensure that buyers perform Good Receipt (GR) promptly

. Follow-up with buyers for outstanding invoices

. Liaise closely with Vendors about vendor invoice or other related matters

. Perform review on e-invoice

. Prepare payment proposal and perform payment run clearing

Vendor Master Data (Vendor Creation)

. Verify accuracy of data input by ensuring that information is fill in accurately with no missing

data and all supporting documents are uploaded accordingly in MDG Vendor System

. Timely validate and approve Vendor Requests submitted by buyers

. Work closely with MDM Team on Vendor Creation related matters

. Timely update of Vendor Creation checklist to ensure latest information is obtained

Concur Expense

. Review and validate Concur Expense claims via Concur SAP

. Ensure that all claims comply with the Company’s Travel & Expense (T&E) policies

. Ensure that the claims are correctly authorised, documented, reported and reimbursed

. Follow-up with staff on claims to ensure that claims are submitted on time

. Review the list of corporate card holders

. Provide guidance and training on Concur Expense and Concur Travel

Others

. Ensure monthly AP aging & GL tally (monthly)

. Assist with Accounts Payable closing tasks (monthly)

. Perform reclass and prepare journals (ad-hoc and monthly)

. Prepare monthly BPS reporting for communication (monthly)

. Work closely with Logistics on freight expenses related matters (ad-hoc)

. Provide assistance to Finance Team (Buddy system)

. Other ad-hoc matters

QUALIFICATIONS

. Possess a recognized Degree in Accounting or Finance or an equivalent professional

accounting qualification

. At least 0 to 3 years of relevant work experience preferably from MNC or large

accounting firm

. Strong accounting knowledge and problem-solving skills; able to think “out of the box”

. Well versed in Microsoft Excel skill and able to automate templates to improve efficiency

. Good presentation and communication skills, both verbal and written

. Ability to work under pressure and tight deadlines in a high volume and fast-paced

environment

. Knowledge of accounting software/EPR systems eg. SAP is a plus

. We’re looking for a dynamic, innovative, and meticulous talent with positive attitude and

strong sense of responsibility