KEY RESPONSIBILITIES
A. Project Planning & Initiation
- Lead project kick-off meetings and define project scope, objectives, deliverables and timelines
- Develop detailed project execution plans, work programs and resource allocation strategies
- Establish project milestones, critical paths and key performance indicators (KPIs)
- Align project goals with client expectations, design intent and business objectives
B. Design Coordination & Management
- Coordinate closely with interior designers, architects and consultants during design development stages
- Review design drawings, specifications and material selections to ensure buildability, cost-efficiency and compliance
- Manage design changes, revisions and ensure proper documentation and approvals are obtained
- Ensure all design outputs meet client requirements and regulatory standards
C. Budgeting & Cost Control
- Prepare, manage and monitor project budgets, cost plans and cash flow forecasts
- Evaluate quotations, tenders and negotiate contracts with vendors and contractors
- Track project expenditures and ensure costs remain within approved budgets
- Manage variation orders (VOs), claims and cost implications effectively
D. Procurement & Contract Management
- Oversee procurement of materials, furniture, fixtures and equipment (FF&E)
- Manage tender processes, bid evaluations and contractor/vendor appointments
- Administer contracts, ensuring compliance with terms, conditions and scope of work
- Monitor supplier and contractor performance including delivery timelines and quality standards
E. Construction & Site Management
- Oversee day-to-day site activities to ensure work progress aligns with project schedule
- Conduct regular site inspections to ensure quality, workmanship and safety standards are met
- Coordinate with contractors, subcontractors and site teams to resolve technical and operational issues
- Ensure proper implementation of drawings, specifications and approved materials
F. Stakeholder & Client Management
- Act as the primary point of contact for clients throughout the project lifecycle
- Provide regular updates, reports and presentations on project progress, risks and issues
- Manage client expectations, feedback and approvals at each project stage
- Liaise with authorities, consultants and other stakeholders as required
G. Quality Assurance & Compliance
- Ensure all works comply with design intent, quality standards and statutory/regulatory requirements
- Implement and monitor quality control procedures and inspection checklists
- Ensure adherence to local authority approvals, building codes and safety regulations
- Maintain proper documentation for audits and compliance purposes
H. Risk & Issue Management
- Identify potential project risks, delays and constraints proactively
- Develop and implement mitigation strategies to minimize impact
- Resolve conflicts, technical challenges and unforeseen site issues effectively
I. Project Reporting & Documentation
- Prepare and maintain comprehensive project documentation, including schedules, reports and correspondence
- Track project progress against timelines and KPIs, highlighting any deviations
- Provide accurate and timely reports to management and clients
- Maintain records of variations, approvals and contractual documents
J. Project Completion & Handover
- Oversee final inspections, snagging and defect rectification processes
- Ensure timely project completion and handover in accordance with contractual requirements
- Coordinate submission of as-built drawings, warranties, manuals and completion reports
- Conduct post-project evaluations and lessons learned reviews
K. Ad-hoc Duties
- Undertake additional assignments, projects and responsibilities as directed by the Director from time to time.
REQUIREMENTS
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Bachelor’s Degree in Interior Architecture, Architecture, Interior Design or related field
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Minimum 8 years of relevant experience in interior fit-out or architectural project management
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Proven experience managing commercial, retail, hospitality or residential interior projects
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Strong knowledge of project management methodologies, construction processes, and materials
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Proficient in AutoCAD, Microsoft Project, and/or other project management tools
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Strong leadership, communication, and stakeholder management skills
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Ability to manage multiple projects simultaneously and meet tight deadlines
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Good understanding of local authority regulations and compliance requirements
KEY COMPETENCIES & SKILLS
- Strong problem-solving and decision-making abilities
- Project Planning & Execution
- Budget & Cost Control
- Stakeholder Management
- Risk Management
- Attention to Detail
- Leadership & Team Coordination
Job Type: Permanent
Pay: RM10,000.00 - RM14,000.00 per month
Work Location: In person
