Manager, Construction and Capital, Procurement and Payment Services

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Job Description Summary

In direct support of the Director of Procurement, the Manager,

Construction and Capital is responsible for developing construction

and capital contracts and agreements that align with the

University’s annual procurement requirements, ensuring optimal

value. This role supports campus infrastructure and capital

initiatives by analyzing spend and payment data in complex

decision-making scenarios. The Manager must have a strong

understanding of the construction industry and best practices in

capital procurement. This role will oversee all procurement

activities for construction and capital projects. The role will

develop comprehensive reporting capabilities and recommend

data-driven procurement solutions to support the University

community.

Additionally, the Manager will lead and mentor a team to

effectively achieve departmental and University objectives. The

role includes engaging with the Director in collaborative efforts

with campus customers and strategic suppliers to implement sourcing

initiatives focusing on quality, cost, delivery, and reliability.

The Manager will progressively gain influence over decentralized

campus procurement spending by establishing trust-filled

relationships and providing superior customer support and

service.

Job Description

Essential Functions

• Lead strategic sourcing initiatives to identify and select, and

pre-negotiate pricing with qualified architects, engineers,

contractors, and other vendors for large-scale construction and

renovation projects.

• Serve as the primary point of contact for contractual matters

related to capital projects.

• Evaluating supplier performance in Construction Management at

Risk (CMAR) and non-CMAR relationships.

• Review the CMARs sub-contractor bidding process and evaluate

how they perform against agreed-upon activities from a contract

perspective.

• Effectively plan, organize and execute all procurement

activities for complex construction and capital projects that

involve a cross-functional team.

• Evaluate the submitted bids, identify potential areas for cost

savings, and implement effective strategies to achieve these

savings.

• Serves as the lead in collecting and analyzing data around

capital and construction spend and translating it into actionable

information to support category strategy development with campus

stakeholders.

• Collaborates with stakeholders, including the Facilities

Planning & Construction team to assess needs and organize

business requirements into comprehensive sourcing plans.

• Analyses market trends to identify opportunities in support of

category strategies.

• Develops category strategies, leverages spend, and yields high

supplier performance.

• Benchmarks strategic sourcing and contracting processes with

other institutions.

• Reviews departmental requisitions and orders to ensure the

purchase is within reasonable tolerances, has received approval,

and is appropriate.

• Uses best judgment to review factors including, appropriate

method of purchase, dollar value, purchase quantity, unit of

measure, etc.

• Manages and executes supplier quotes, proposals, and bids for

all goods and services.

• Manages pre-solicitation and pre-bid conferences and site

visits.

• Leads and assists with complex bids and contract

negotiations.

• Ensures compliance with federal and state laws and other

regulatory guidance.

• Incorporates environmental sustainability goals into category

strategies.

• Promotes social responsibility programs and improves the

University’s awareness, engagement, and support of global

citizenship and community outreach initiatives.

• Supervises Procurement professionals and coordinates team

project priorities, performance management, education and

development, and goal setting.

• Assesses, identifies, and develops Procurement Specialists

skills through collaborative feedback on customer service, category

management, and communication skills.

• Promotes a culture of innovation and value creation.
• Manages the full personnel life cycle of subordinate

employees.

• Has responsibility for the full contract management life

cycle.

• Advises University customers on processes and behavior to

receive optimal cost, quality, delivery, and reliability

performance from suppliers.

• Evaluates and recommends Group Purchasing Organizations for

best-value opportunities.

• Develops & reviews supplier performance against negotiated

service level agreements.

• Prepare reports on procurement activities, contract status, and

cost savings for stakeholders and senior leadership.

Other Functions

• Collaborates with customers and suppliers to resolve invoice

and payment problems.

• Partners internally with Payment Services leadership to

understand and negotiate the best payment strategy for suppliers

and commodity types.

• Supports financial and compliance audits and contract

performance reviews.

• Orchestrates customer value in significant ways beyond just

cost savings.

• Demonstrates excellent customer service.
• Moves adeptly from strategic thinking to tactical

execution.

• Remains solutions-oriented and solves complicated

problems.

• Communicates effectively.

Required Education, Knowledge, Skills, Abilities

• Bachelor's degree.
• Seven+ years of related experience, or an equivalent

combination of education and experience in construction

procurement.

• Demonstrated skill in specification writing, negotiations, and

supplier management.

• Strong “hands-on” procurement abilities.
• Strong analytical and decision-making abilities.
• Strong technical and business writing and presentation

skills.

• Proficiency in MS Office (Excel, Word, PowerPoint) and Google

Workplace.

Preferred Education, Knowledge, Skills, Abilities

• Substantial experience managing construction procurement,

including evaluation and management of CMAR relationships.

Additional Job Description

Accountabilities

• Responsible for his/her own work and the work of any assigned

subordinate employees.

Physical Requirements

Work primarily involves sitting/standing, communicating with others

to exchange information, operating a computer, and assessing the

accuracy, neatness, and thoroughness of the work assigned.

Environmental Conditions

Subject to inside environmental conditions. Not typically exposed

to adverse environmental conditions

Time Type Requirement

Full time Note to Applicant

This position profile identifies the key responsibilities and

expectations for performance. It cannot encompass all specific job

tasks that an employee may be required to perform. Employees are

required to follow any other job-related instructions and perform

job-related duties as may be reasonably assigned by his/her

supervisor.

In order to provide a safe and productive learning and living

community, Wake Forest University conducts background

investigations and drug screens for all final staff candidates

being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all

qualified candidates to apply without regard to race, color,

religion, national origin, sex, age, sexual orientation, gender

identity and expression, genetic information, disability and

military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an

accommodation to participate in the application or interview

process, please contact AskHR@wfu.edu or (336) 758-4700.