Hard Facilities Administrator (Part time)

About the role

We are looking for a Hard Facilities Administrator to join our Facilities team based at our Quorum office in Newcastle. This is a part-time role, working 25 hours per week, with flexibility to spread those hours across either 4 or 5 days.

As a Hard Facilities Administrator, you will support the Senior Hard Facilities Manager and Hard Facilities Management Coordinator in the delivery of maintenance activities and project works across the Balfour Beatty estate. Hard Facilities Management covers the maintenance and operation of essential building services, helping to ensure our workplaces remain safe, compliant and operational.

What you'll be doing

• To assist and support Senior Hard Facilities Manager and Hard Facilities Management Coordinator as required, this is office based with a potential to attend site to gain a better understanding of site-specific requirements.
• Updating and monitoring FM & Project trackers ensuring records are kept up to date and documents are accurately filed in the relevant SharePoint file.
• Collation of data for appropriate reporting for meetings to support the Senior Hard Facilities Manager
• Logging, triaging and co-ordinating any reactive requests on in-house system to internal FM team
• Liaising with external contractors for any outsourcing of PPM’s or reactive maintenance/repairs as necessary
• Assist with the arrangements of the internal resource planner for in- house FM Team.
• Ordering of goods & services on in house system
• Hire & off hire of plant and equipment.
• Invoicing & receipting of purchase orders
• Provide an excellent standard of customer service and build relationships within the Permanent office estate and Project site locations, working collaboratively with all stakeholders to increase Property compliance levels. Working with field engineers, site managers and HSES teams.
• Perform various administrative tasks effectively, efficiently and to a high standard, supporting the Senior Hard Facilities Manager & the wider team

Who we're looking for

• Excellent organisation, prioritisation and time management skills and strong attention to detail for meticulous record keeping; providing support working in a fast-paced environment to meet targets and deadlines.
• Strong communication and relationship skills.
• Excellent IT skills, confident using Microsoft office packages (Outlook, Word, Excel).
• Excellent team player with the ability to work on own initiative.
• Experience of working in Facilities Management.
• Compliance/maintenance knowledge would be desirable but not essential. Training will be provided to broaden technical knowledge.
• Opportunity to develop career in facilities management
• Full clean driving licence would be desirable but not essential.
• Hours of work are negotiable but 5 days a week on site is preferred (25 hrs per week)

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.

To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion.

Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:

Job Reference: BBUK19883