Payroll and HR Assistant

Queen Anne’s School is looking to hire a Payroll & HR Assistant to oversee the day-to-day payroll function and assist with the HR service. Experience of payroll is needed, along with a high degree of confidentiality and professional integrity. Experience in HR is not essential, as training will be provided. Attention to detail is also critical.

Main Duties

Establish a full and deep understanding of the school’s new payroll and HR platform, Cintra, so as to become a subject matter expert, supporting all staff as they familiarise themselves with the new platform.

Manage the regular data input to the Cintra platform, such as new joiners and leavers, contract and pay changes, overtime requests, holiday, sickness absence and employee personal data updates.

Work closely with Finance team to check monthly payroll reflects any monthly staff changes and pay claims submitted. Process basic payroll and benefits queries from staff

Monitor the HR inbox together with the HR Manager and respond to any minor personnel requests from staff in a professional manner

Support the HR Manager with onboarding, including maintaining a tracker for all staff pre-employment checks, timetable for first day onsite, new starter onboarding checklists and calendar reminders for 1 month, 3 month and 6-month probation reviews with line manager

Organise the logistics of recruitment, interviews and assessments (eg formatting and posting job adverts, acknowledging applications by email, scheduling online first-round interviews, timetabling interviews at school, touring and preparing interview packs for staff panel)

Maintain the staff training log

Essential Requirements

Excellent attention to detail

Strong numerical skills and knowledge of the payroll process

Able to maintain confidentiality

A good team member who can work on their own initiative

Ability to respond swiftly to action payroll changes and staff enquiries

No agencies please.