Office & Administration Manager

About Envision

Envision Energy is a world-leading green technology company that provides renewable energy solutions for global enterprises, governments, and institutions. Encompassing three major business sectors - Smart Wind Turbines, Energy Storage, and Green Hydrogen Solutions, Envision Energy collaboratively constructs comprehensive solutions for energy transformation.

Envision Energy has received several accolades for its sustainability performance, including the EcoVadis Gold Medal and the CDP “A-List”. It was also recognized in Fortune's “Change the World” list and ranked among the top 10 smartest companies by the MIT Technology Review.

Today, Envision Energy leverages its global network of R&D and engineering centres across China, the United States, UK, France, Germany, Denmark, etc. to continuously lead global green technology development.

Envision Energy joined the Science Based Targets initiative (SBTi) and committed to achieving the "Business Ambition for 1.5°C" in 2021. It has achieved carbon neutrality across its global operations by 2022 and will achieve carbon neutrality throughout its value chain by 2028.

About the role

We are looking for a professional to look after our London office day to day operations; set up and develop our administration strategy and process; and initiate administration automation project. Our London office is located in central London. We need the person to work on-site to deal with all office related tasks and also reception the visitors from our customers, vendors, HQ and other sister companies.

Key responsibilities

• Office admin:
• Responsible for office budget and expenditure to ensure a sound, healthy and safe operation within budget.
• Responsible to search new offices across UK by working with head of Admin Europe
• Responsible for daily inspection, facility and inventory management and related supplier management.
• Responsible for office refurbishment coordination and ensure a sound outcome of any repair/refurbishment project.
• Formulate visitor rules and manage related meeting room, access card and records.
• Responsible for staff health & safety coordination, and take the role of fire warden and first aider (training will be provided and must be completed within first 3 months after joining)
• Purchase office insurances across UK by working with EHS manager
• Responsible and support for business travel visa application, business invitation letter issuance and related travel arrangement for business departments.
• Manage Travel booking portals, car rental portals and expats accommodations where needing your support.
• Manage all administration vendors and enrich the net work
• Establish and maintain mail delivery providers, systems, and processes
• Undertake ad hoc tasks assigned by line manager/supervisor.
• VIP and Executive reception and events:
• Formulate rules and regulations for daily visitor management, including service briefing, SLA and SOP of managing reception, conference/meeting and VIP banquets.
• In charge of reception of customers and management team of the company and undertake the planning and organization of important meetings such as CEO meetings with clients, events such as Xmas party, summer party etc., and other activities for the company level as well as business departments/teams.
• In alignment with the Group reception standards, actively develop reception resources of local food, accommodation, transportation, and recreational activities in London and other cities of UK, effectively control supplier service quality, and continuously improve customer satisfaction.
• Administration and IT automation:
• Review and improve admin and office automated process.
• Working with IT to integrate the admin software, apps etc. with other departments software

Qualification and expertise

• UK educational background, with Bachelor degree or above, major in administration and management etc.
• Fluent in spoken English, strong ability in written and spoken Mandarin will be preferred
• Strong sense of responsibility, positive attitude, enthusiasm, good sense of service and professional ethics
• Proactive approach to problem-solving and ability to handle challenging situations
• Excellent organizational skills and attention to detail; ability to organize; prioritize and work efficiently under pressure and subject to changing priorities; proven experience in meeting deadlines