Part-Time Real Estate Administrative Assistant

Part-Time Real Estate Administrative Assistant

An established Halifax REALTOR® is seeking a reliable, organized, and proactive part-time assistant. The main responsibility is to ensure that no lead, client request, deadline, or follow-up is missed.

Key Responsibilities

• Maintain the CRM and client database.
• Track leads, follow-ups, appointments, and deadlines.
• Schedule meetings, showings, inspections, and other appointments.
• Organize transaction documents and digital client files.
• Coordinate with clients, lawyers, mortgage professionals, inspectors, and photographers.
• Maintain checklists and follow outstanding tasks until completed.
• Schedule approved social-media posts and basic marketing content.
• Assist with newsletters, testimonials, events, and client follow-up.
• Provide a weekly report of completed and outstanding tasks.

Requirements

• Previous administrative, operations, or customer-service experience.
• Strong follow-through, accountability, and attention to detail.
• Comfortable using checklists, calendars, CRM, and task-management systems.
• Professional written and verbal communication.
• Ability to work independently without repeated reminders.
• Proficiency with Google Workspace or Microsoft Office.
• Real estate, Canva, CRM, or email-marketing experience is an asset.
• Must be legally authorized to work in Canada.

Position: Part-time with flexible hours and occasional in-person work in HRM. Compensation will be based on experience.

How to Apply

Send your résumé, availability, expected hourly rate, and a short example of how you have ensured that important deadlines and follow-ups were not missed. Email to nikhil@nikhilkapoor.ca

Pay: $23.00-$27.00 per hour

Work Location: Hybrid remote in Halifax, NS B3T 1L7