Halifax Office Services Clerk

Are you a motivated and proactive team player with a positive "can do" attitude, looking for a new and exciting challenge? Do you enjoy variety in your workday and take pride in delivering exceptional service? Are you someone who thrives in a fast-paced environment where no two days are the same?

McInnes Cooper is seeking an Office Services Clerk (Swing Position) to join our Halifax office in a full-time, permanent position.

As a Swing Position, you'll provide support across multiple Office Services functions, including Reception, Hospitality, Mail Services, Office Operations, and the Document Centre. You'll play an important role in ensuring our office operates efficiently while delivering an exceptional experience for both clients and colleagues.

Qualifications

The successful candidate will have

• Grade 12 diploma or an equivalent combination of education and experience.
• Outstanding customer service and communication skills.
• Strong organizational and time management skills.
• Excellent attention to detail.
• A collaborative, positive, and adaptable approach to work.
• The ability to manage competing priorities in a fast-paced environment.
• Proficiency with Microsoft Office and the ability to quickly learn new technology.
• Experience operating photocopiers, scanners, and document production equipment.
• Experience in a legal or professional services environment would be considered an asset.

Responsibilities

As an Office Services Clerk, you'll provide support across a variety of operational functions, including:

Mail, Courier & Office Operations

• Process incoming and outgoing mail and courier deliveries.
• Deliver and replenish office supplies.
• Assist with office moves and workspace set-up.
• Support general office operations and equipment.

Reception & Client Experience

• Welcome clients and visitors with professionalism and warmth.
• Provide reception coverage during scheduled breaks and absences.
• Answer and direct incoming telephone calls.
• Coordinate boardroom bookings and meeting requirements

Hospitality & Meeting Support

• Prepare meeting rooms and event spaces.
• Assist with hospitality services throughout the office.
• Maintain coffee stations and shared kitchen areas.
• Ensure client-facing spaces remain welcoming and professional.

Document Centre

• Prepare documents for printing, copying and scanning.
• Perform quality assurance on document production.
• Troubleshoot document production equipment.
• Work closely with internal clients to prioritize requests and meet deadlines.
• Provide feedback and identify opportunities for improvement

Additional Information

Our team members have access to

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Health spending account;
• Personal Wellness Spending Account;
• Time for you:
• Including vacation, personal, and sick days.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,

The opportunity to participate in a variety of teams and initiatives, including AccessMC, Collective Social Responsibility, BIPOC, Pride@MC, Occupational Health & Safety, Special Events, Wellness, and Diversity, Equity & Inclusion (DEI) initiatives, and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community.

Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require accommodation(s) to participate in the recruitment process with us, please contact recruitment@mcinnescooper.com