HR / Office Executive

Role: HR / Office Execitive

Duration: Full Time / Part Time

Location: Somerset, NJ - 08873

Mode: Hybrid

HR/ Office Executive should be proactive, resourceful, organized and detail oriented. It is imperative that the candidate be able to wear different hats throughthe day to assist the CEO execute reating, reviewing, and standardizing various SOW, MSA, TO, PO, etc.the organizational plans and to uphold its values.

Job Description

The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills.

Qualifications

• Experience in one or more of following is desirable: HR, Admin, Recruitment, etc.
• Experience / deep interest in technology and willingness to learn
• Should like working in a fast-paced environment
• Proficiency in MS Office - Excel, Word, Powerpoint
• Extremely meticulous. Attention to detail is very critical
• Excellent verbal and documentation communication skills.
• Some scheduled travel is involved - exhibitions, employee meet, cutomer meet.

Responsibilities

Business Coordination

• Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc.
• Close interactions with Business Unit Leads for the operations and business profitability reports & meetings
• Work closely with the management team and help compiling various business reports.
• Assist in setting up additional companies and Offices - registrations, certifications, working locations, diversity certifications, legal requirements, etc.

HR Administration

• Hiring and onboarding office staff - including exchange program trainees, work visa and immigration support.
• HR & Business policies creation, implementation, and standardization
• Office & Operation Management - including travel & office infrastructure arrangements etc.
• Meeting with employees / contractors across the country - be excited to meet up and create the schedules
• Attend conferences, pre-bid meetings
• Identify and particiapate in Industry events online and on site
• Organize the business development events

Assisting Prisedent

• Calendar Management
• Recording the Minutes of the Meetings and following up
• Preparation for the business meetings
• Gathering data to prepare for the meetings
• Travel arrangements
• Maintain confidentiality
• Write content for various publications and platforms.
• Diplomatic in dealing with others while upfront when communicating with Prisedent
• Assist in upholding the values and mission of the company

Employee & Business Communication

• Creating innovative and customized programs for enhancing relationship and business with staff and contractors
• Make efforts towards employer branding and high retention
• Various Contract administration & management e.g. with employees, clients, suppliers, etc.
• Communicate with various outside entities for the legal matters including attorneys
• Corporate communication
• Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of Management

Skills

Administrative Management, Administrative Skills, Business Development, Calendar Management, Communication Skills, Conferences, Contract Management, Corporate Communications, Cross-Functional, Data Collection, Detail Oriented, Documentation, EEO Regulations, Executive Assistant Skills , Legal, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Onboarding, Operations Management, Organizational Skills, Policy Development, Policy Implementation, Presentation/Verbal Skills, Profit & Loss, Publications, Regulatory Requirements, Schedule Development, Statement of Work (SOW), Travel Planning, Willing to Travel

About the Company

ACI INFOTECH