Executive Assistant

LHH is looking to hire an Executive Administrative Assistant for one of our clients in the professional services sector located in Wayne, NJ.

Position Summary

The Executive Administrative Assistant provides high-level administrative support to senior leadership, managing calendars, travel, meetings, communications, and special projects. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to executives, including drafting correspondence, managing communications, and preparing presentations.
• Manage complex calendars, coordinate meetings, and handle scheduling logistics.
• Arrange travel and prepare detailed itineraries.
• Prepare meeting agendas, materials, notes, and follow-up action items.
• Coordinate executive meetings, events, and off-site functions.
• Process expense reports, purchase orders, and vendor invoices.
• Handle confidential information with discretion and professionalism.
• Research, compile, and summarize information for executive review.
• Support office operations, document management, and special projects.
• Prioritize competing demands and ensure timely completion of assignments.

Qualifications

• Bachelor's degree preferred.
• 1–3 years of experience in an executive assistant, administrative assistant, office coordinator, or similar support role.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and problem-solving abilities.
• Professional demeanor with strong interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to learn new software quickly.

Base salary is between $65-80K depending on experience.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.

Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance