Project Coordinator [AQ-10703]

Our Canada based learning and development agency client is looking to start a remote T4, Project Coordinator ASAP:Preferred Start Date: ASAP, around August 24 – 31. Hours: Full-time, up to 37.5 per week Duration: 4 months to start, with potential to extend to 6 months Candidates must be Canada based and provide their own laptop for this assignment.

Project CoordinatorProject Coordinators: strong organization, ability to run projects end-to-end, comfortable in a fast-shifting environment; mindset/personality (type-A, assertive, client-facing) is as important as years of experience. Familiarity with project-management tools (OnePlan preferred; moving from Asana) and scheduling is required.

Project Coordinators will be assigned to multiple projects and will own a specific set of projects while staying in sync with the overarching project management team.

Coordinate multiple projects simultaneously while maintaining timelines, priorities, and deliverables. Serve as the primary point of contact for clients, providing professional, responsive, and proactive communication. Build and maintain strong client relationships by understanding client needs, managing expectations, and ensuring a positive experience.

Schedule, coordinate, and facilitate meetings with internal teams and clients, including preparing agendas, documenting action items, and following up on next steps. Collaborate with cross-functional teams to ensure projects stay on track and deliverables are completed on time. Monitor project schedules, milestones, and key deliverables, proactively identifying and resolving potential issues.

Maintain accurate project documentation, reports, and status updates with exceptional attention to detail. Track project progress, communicate updates to stakeholders, and ensure all tasks are completed according to plan. Manage competing priorities and shifting deadlines in a fast-paced environment while maintaining a high level of organization.

Ensure all client requests, project changes, and communications are documented and communicated to the appropriate stakeholders. Coordinate internal teams, external partners, and clients to ensure seamless project execution. Identify opportunities to improve processes, increase efficiency, and enhance the overall client experience.

Ideal Profile

Highly organized, detail-oriented, and thrives in a structured environment. Results driven professional with exceptional planning, time management, and follow-through. Strong client-facing and customer service experience with excellent relationship management skills. Proven ability to manage multiple projects, priorities, and deadlines simultaneously. Excellent written and verbal communication skills.

Proactive problem-solver who anticipates challenges and takes initiative. Strong interpersonal skills with the ability to coordinate across multiple teams. Comfortable working in a fast-paced environment with changing priorities. Proficient with project management and collaboration tools (e.g., Asana, OnePlan) and Microsoft Office, DropBox and Slack Workspaces.

Committed to accuracy, accountability, and delivering an exceptional client experience.