Assistant Controller

Assistant Controller

Our client, a leading distribution company in Waterloo, is looking for an Assistant Controller to join their team. The Assistant Controller will be responsible for managing all aspects of the accounting cycle, from transaction entry to the production of financial statements.

This role ensures accurate and timely financial reporting, compliance with relevant regulations across Canada and the US, and efficient management of financial operations. The Assistant Controller will report directly to the Fractional Controller and Owner to support budgeting, forecasting, and the day-to-day accounting function.

Key Responsibilities

• Directly responsible for all aspects of accounting and financial reporting.
• Perform day-to-day accounting functions, such as billing, accounts receivable, accounts payable, and invoicing.
• Detailed management of AP, terms of payment, cash flow management, including monitoring of early payment discounts.
• Customer management, including AR invoicing and adherence to invoicing and collection policy, including initiation and management of collection efforts.
• Recording of regular Intercompany transactions and reconciliation monthly.
• Process bi-weekly payroll for Canadian and US employees, ensuring compliance with payroll tax regulations.
• Preparation and presentation of weekly cash flow projections.
• Effective management of internal reporting and other deadlines.
• Preparation of annual financial projections.
• Prepare and analyze financial statements for variances to projections, including presentation of analysis and monthly financial reporting package to Owner and Fractional Controller.
• Prepare and file GST, PST, and state tax filings while ensuring compliance with provincial, state, and federal government reporting requirements and tax filings.
• Monitor and assess insurance policies and other business related policies.
• Development, implementation, and adherence to internal controls and procedures.
• Development and maintenance of full cycle accounting procedure manual.
• Manage month-end and year-end closing processes in accordance with agreed deadlines.
• Assess processes for efficiencies and streamline using digitization and technology.
• Other accounting-related duties as assigned.

Required Skills and Experience

• 3-5 years of experience as a senior accountant or similar management position.
• CPA designation is considered an asset.
• Experience with foreign currency transactions.
• Proficiency in QuickBooks Online.
• Experience in QuickBooks Online Payroll is considered an asset.
• Ability to work independently and collaboratively with management.
• Exceptional attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office.
• Valid driver’s license and vehicle are a requirement.

How to Apply

If you are interested in this exciting opportunity, email a copy of your resume to sgeorge@fhblack.com

We thank all applicants in advance, however, only those individuals who best meet our qualifications will be contacted. All other resumes will be kept on file for future consideration.

Work Location: In person