Manager, Talent Acquisition - Operations & Compliance

We are seeking a highly organized, strategic, and detail-oriented Manager, Talent Acquisition – Operations & Compliance to lead critical recruiting operations and ensure a seamless, compliant pre-onboarding experience. This role plays a key part in driving operational excellence, regulatory adherence, and data-driven decision-making across the Talent Acquisition function.

This leader will partner cross-functionally while demonstrating strong business acumen, influencing skills, and a commitment to building trust and developing talent. The ideal candidate will bring deep expertise in recruiting operations and compliance, along with a passion for continuous improvement and team development.

Responsibilities

• Lead and optimize the pre-onboarding process, ensuring a seamless, efficient, and candidate-centric experience from offer acceptance through start date
• Oversee background screening processes via HireRight, ensuring timely completion, issue resolution, and adherence to service-level expectations
• Manage the I-9 process, ensuring full compliance and audit readiness while maintaining accuracy and efficiency
• Serve as the subject matter expert for Talent Acquisition compliance, ensuring alignment with federal, state, and company requirements
• Proactively identify compliance risks and implement corrective actions to ensure continuous audit readiness
• Develop and deliver executive-level dashboards and reporting, providing clear, actionable insights to influence decision-making
• Analyze operational and compliance metrics to identify trends, gaps, and opportunities for improvement
• Manage external vendor relationships (e.g., background screening providers), ensuring service excellence and accountability
• Oversee vendor invoicing and budget management, ensuring accuracy, cost control, and alignment with financial objectives
• Lead, coach, and develop a team of three, fostering a high-performance culture centered on accountability, growth, and collaboration
• Ensure equitable workload distribution while supporting individual career development and engagement
• Identify and implement process improvements and automation opportunities to enhance efficiency, scalability, and candidate experience
• Lead and support ad hoc projects and strategic initiatives, driving operational excellence across Talent Acquisition
• Collaborate with HR, Legal, Payroll, and Operations to ensure alignment and efficiency across onboarding and compliance processes
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 7+ years of experience in Talent Acquisition, HR Operations, or Recruiting Operations with a strong focus on compliance
• Demonstrated experience managing background screening (HireRight preferred) and I-9 processes
• Strong experience in reporting, analytics, and executive dashboard creation
• Proven ability to manage vendors and budgets, including invoice oversight
• Strong knowledge of employment laws, compliance requirements, and audit practices
• Excellent communication, influencing, and stakeholder management skills
• Experience with ATS platforms (Oracle Recruiting Cloud preferred) and reporting tools

Preferred Qualifications

• Experience in a fast-paced or high-volume hiring environment
• Advanced Excel or data visualization skills (e.g., Power BI, Tableau)
• Proven success driving process improvements and operational transformation initiatives

As a Leader At Rheem, How You Achieve Results Is As Important As The Results You Achieve. While LEADING OTHERS, You Will Be Expected To Demonstrate The Following Competencies And Behaviors

• Aligning Performance for Success
• Applying Business Knowledge
• Building Talent
• Building Trusting Relationships
• Communicating with Impact
• Customer-Orientation
• Delegating Tasks
• Executing/Leading the Team
• Facilitating Change
• Fostering Relationships/Emotional Intelligence
• Influencing
• Problem Solving & Decision Making
• Supporting Innovation

Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

About Us

At Rheem, we engineer products for life. For home life. For work life. For the life of the planet we all share. Backed by over 100 years of expertise, we’re passionate about product innovation and boldly committed to sustainability. Our full line of global air and water solutions deliver reliable performance, comfort and energy savings for residential and commercial applications worldwide.

From engineers to accountants, sales professionals to support experts, Rheem depends on people to power our innovations. Join Rheem and help shape the future of products that impact lives—every day.

Our Behavior Based Values Set Us Apart

• Listening to Understand – Open mind, learning from others, accepting feedback, embracing the objective
• Contributing Respectfully - Sharing opinions, valuing ideas, sharing opposing perspectives with respect
• Thinking Creatively – Applying creativity, seeking improvements, understanding from the customers’ lens
• Acting with Responsibility – Owning decisions and actions, acting with integrity, embracing accountability

Rheem is an Equal Opportunity Employer. Rheem encourages all qualified candidates to apply, including those of any race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The job description above has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

For U.S. Based jobs, please note that Rheem is unable to hire candidates to be employed in the following states: Alaska, District of Columbia, Hawaii, Idaho, Mississippi, Montana, New Mexico, North Dakota, or Vermont.

Rheem and its subsidiaries do not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.