Office Operations Manager job at Democracy Docket in Washington, DC

Office Operations Manager

About Democracy Docket

Democracy Docket is the leading pro-democracy, independent digital media platform dedicated to voting rights and elections in courtrooms and across the country.

Founded in 2020 by Democratic voting rights attorney Marc Elias, we are an unapologetic newsroom that doesn't pull punches — using fact-based reporting to shed light on what's happening in the courts and hold those in power accountable.

With a comprehensive database of over 1,000 cases, Democracy Docket is the go-to source for tracking and understanding election and voting litigation — providing breaking news and in-depth analysis on voting rights and election litigation and policy that will shape our elections and democratic institutions for years to come.

We reach over 450,000 newsletter subscribers through free daily and weekly newsletters, offer a premium membership with exclusive content, and have built a social media following of more than 1 million across our channels — including 600,000+ YouTube subscribers.

Job Overview

Democracy Docket is seeking an Office Operations Manager to ensure the smooth, efficient, and welcoming day-to-day operations of our DC office. This role oversees facilities, supports basic IT and accounting needs, and partners closely with the People & Culture team to create a positive employee experience.

Key Responsibilities

Office & Facilities Management

Oversee office facilities, including vendor management, maintenance requests, and coordination with building management

Maintain office cleanliness, organization, and overall functionality

Manage office supply inventory and ordering (including kitchen supplies, snacks, and lunch)

Lead office planning and space management, including reconfigurations, furniture updates, and vendor coordination

Receive and distribute incoming mail and deliveries; manage outgoing mail

IT & Equipment Support

Manage basic company IT needs, including troubleshooting and software access

Liaise with external IT vendors and contractors

Order and maintain office equipment and technology

Administrative & Financial Support

Assist with basic accounting functions, including processing checks, issuing and paying invoices

Provide travel booking support for staff as needed

People & Culture Partnership

Partner with the People & Culture team to foster a welcoming, well-organized office environment

Participate in onboarding new hires

Support internal events and company initiatives

Operations Projects

Take on occasional special projects, such as internal events, office moves, and other operational initiatives as needed

Skills & Qualifications

5+ years of experience managing office operations in a fast-paced, growing company.

Strong knowledge of office systems, vendors, and tools that keep operations and basic IT running smoothly, with the confidence to troubleshoot issues and manage external partners

Proven ability to create a welcoming, well-run office environment that reflects company culture while managing budgets responsibly

Highly organized, proactive, and detail-oriented, with the ability to juggle multiple priorities and respond quickly to needs as they arise

Physical Requirements

This role includes some physical and on-site responsibilities necessary for day-to-day office operations.

The employee must be able to

Lift, carry, and move items weighing up to 50 pounds (with or without reasonable accommodation)

Stand, walk, bend, and reach for extended periods while setting up the office, events, or workspaces

Use standard office equipment and technology

Occasionally move furniture, equipment, and supplies

Navigate stairs, elevators, and shared building spaces as needed

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role, in accordance with applicable law.

Work Environment & Schedule

This is a full-time role based out of our Washington, D.C. office. We operate on a hybrid schedule: Mondays and Fridays are remote; Tuesdays, Wednesdays, and Thursdays are in-office.

Because this position supports daily office operations, additional in-office days may be required as needed to manage deliveries, facilities needs, onboarding, events, or other operational priorities. Some flexibility in schedule may be necessary based on business needs

REQUIRED

To apply, please complete the application and attach a resume and cover letter.

Why You’ll Love Working Here

At Democracy Docket, we believe great work starts with people who feel supported, valued, and able to thrive. We’re a collaborative, mission-driven team that values transparency, care for one another, and doing work that truly matters. We offer a competitive and people-first benefits package designed to support your health, financial security, and life outside of work:

Merit-based annual bonus eligibility

100% employer-paid medical, dental, and vision premiums for employees

401(k) with 6% company match, available after 3 months

Commuter benefits to help with your daily travel

Generous paid time off, including

18 days of PTO per year (increasing with tenure)

10 paid Health & Wellness days annually

2 paid personal days annually

11 paid holidays, observed per company policy

We’re committed to creating a workplace where you can do meaningful, impactful work - without sacrificing your well-being.

Salary Range

$77,000-$84,000

Democracy Docket is an equal opportunity employer. We are committed to creating a diverse and inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable laws.

Operations

Washington, DC