Location: Dubai, UAEType: Full-Time
Key Responsibilities
- Accounting
- Bookkeeping Record daily financial transactions in Zoho Books.
- Reconcile accounts, including bank statements, petty cash, and general ledger.
- Maintain accurate financial records for audits and reporting.
- Invoicing Prepare and issue invoices for customer orders, ensuring accuracy and timeliness.
- Follow up on outstanding invoices and manage collections efficiently.
- Maintain organized records of invoices and payments.
- Payroll Process payroll accurately, ensuring compliance with labor laws and regulations.
- Maintain up-to-date employee records, including attendance, benefits, and deductions.
- Handle employee queries related to payroll and prepare the necessary documentation.VAT And Tax Compliance Prepare and file VAT returns in accordance with local regulations.
- Track VAT on purchases and sales to ensure accurate reporting.
- Ensure compliance with all applicable tax laws and maintain supporting documentation.
- Financial Reporting Generate monthly, quarterly, and annual financial reports for management review.
- Support budgeting, cash flow forecasting, and financial planning activities.
- Analyze financial data to identify trends and recommend improvements.
- Inventory And Cost Management Track and manage inventory for raw coffee beans, roasted products, and packaging materials.
- Monitor stock levels and conduct cost analysis for pricing strategies.
- Ensure accurate inventory records for financial and operational purposes.
- Administrative Assistant
- Order Fulfillment And Logistics Manage order fulfillment processes, including coordinating shipments and booking logistics.
- Track delivery timelines to ensure timely order completion.
- Communicate with customers to confirm shipping details and resolve issues.
- Supplier Relations Build and maintain relationships with suppliers, ensuring clear and timely communication.
- Coordinate purchase orders, follow up on deliveries, and ensure supplier invoices are processed accurately.
- Website And Inventory Management Manage the inventory on the company’s Shopify website.
- Update product listings, stock levels, and descriptions as needed.
- Collaborate with the team to ensure the online store reflects current offerings.
- Administrative Support Provide administrative support to management, including scheduling meetings and maintaining records.
- Manage office supplies, vendor relationships, and general office operations.
- Handle customer inquiries and assist with order processing.
- Organize and maintain business documentation, including contracts and employee records.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 2-3 years of experience in accounting and administrative roles, preferably in the coffee or FMCG industry.
- Proficiency in Zoho Books, Shopify, accounting software, and MS Office Suite.
- Strong knowledge of bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order fulfillment.
- Excellent organizational and multitasking skills with a high level of attention to detail.
- Strong interpersonal and communication skills in supplier and customer relations.
What We Offer
A collaborative and supportive work environment. Competitive salary and benefits package. Opportunities for professional growth within a passionate and innovative team. Comprehensive training on all job roles to ensure your success. The chance to contribute to a business dedicated to the art and community of coffee.
