Supply Chain Specialist

Job Purpose

The Supply Chain Specialist will be responsible for planning and coordinating the supply of products across the Middle East and Africa region.

The role involves demand and inventory planning, sales data consolidation, shipping and trade documentation management, logistics coordination, and collaboration with regional and international stakeholders to ensure smooth supply chain operations and achievement of sales targets.

Key Responsibilities

• A. Supply Planning & Forecasting
• Develop sales, inventory, and purchase plans by product model, customer, and month.
• Review forecasts and actual performance with Sales teams and management.
• Manage internal systems for order placement, stock availability checks, and procurement planning.
• Prepare reports, presentations, and planning materials using MS Excel, PowerPoint, and Word.
• Support management with analytical data and business insights for decision-making.B. Data Management & Analysis
• Collect and consolidate monthly sales, inventory, and purchase data from various accounts and sales teams.
• Distribute summarized reports and business updates to relevant stakeholders.
• Maintain inventory reports involving third-party logistics providers.
• Analyze inventory movements and investigate discrepancies, ensuring corrective actions are implemented.C. Trade & Shipping Documentation
• Ensure timely receipt and verification of logistics and shipping documents from all involved parties.
• Prepare and manage trade-related documentation, including:
• Proforma Invoices
• Order Sheets
• Sales and Inventory Reports
• Shipping Documentation
• Review documentation against Letter of Credit (LC) requirements and coordinate necessary amendments.
• Proactively identify and resolve LC discrepancies to ensure smooth trade transactions.D. Logistics & Supply Chain Coordination
• Coordinate with headquarters and regional supply hubs regarding:
• Product launches
• Production schedules
• Pricing updates
• Supply planning
• Oversee inbound and outbound logistics activities.
• Issue shipping instructions and ensure timely dispatch.
• Verify payments and required trade documentation.
• Maintain real-time updates on shipment and payment status.
• Monitor import and export activities to ensure compliance with applicable regulations and legal requirements.
• Manage third-party logistics costs within approved budgets.E. Continuous Improvement & Knowledge Sharing
• Train team members on Letter of Credit processes and best practices.
• Identify opportunities for process improvements and operational efficiencies.
• Contribute to enhancing supply chain performance and service levels.
• Preferred Skills &

Competencies

• Strong problem-solving mindset with a proactive, "can-do" attitude.
• High attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel and PowerPoint.
• Strong expertise in Letter of Credit (LC) processes and documentation.
• Ability to train colleagues and share technical knowledge effectively.
• Strong understanding of international trade, logistics, and business practices across the Middle East and Africa.
• Practical experience handling shipping documentation and trade compliance requirements.
• Ability to work effectively with multicultural teams and stakeholders across different regions.
• Excellent communication and interpersonal skills.
• Strong organizational and analytical capabilities.
• Creative thinker with a focus on process improvement and operational efficiency.

Preferred Experience

3–5 years of experience in Supply Chain, Logistics, International Trade, or Freight Forwarding.

Experience working within multinational organizations.

Proven expertise in handling Letters of Credit and international shipping documentation.

Strong understanding of shipping instructions, container utilization, and logistics planning.

Experience managing relationships with customers and stakeholders across multiple countries and cultures.

Hands-on experience using ERP systems and supply chain management tools.