Senior Administrator

We are looking for a highly organized and detail-oriented Senior Administrator to join our Dubai office. This role will serve as a key member of our Operations team, responsible for administrative and back-office functions, supporting client on boarding, ensuring regulatory compliance, and facilitating smooth internal processes.

You will play a pivotal role in ensuring the Dubai office operates seamlessly and professionally, aligned with the company’s standards and regulatory requirements.

ABOUT THE COMPANY

Founded in 2014, we are a fast-growing Wealth Manager / Investment Firm, headquartered in Limassol, Cyprus, with a team of over 30 finance professionals and additional offices in London, Dubai, Limassol, Athens, Thessaloniki, Crete. Our professionals bring extensive experience from leading global financial services groups.

We combine deep industry knowledge with technical expertise to deliver tailored investment solutions and exceptional client service, helping individuals and institutions achieve their long-term financial goals.

KEY RESPONSIBILITIES

• Oversee and manage administrative tasks related to client on boarding, account maintenance, and internal workflows.
• Perform thorough KYC/AML checks and ensure complete client documentation in line with regulatory requirements.
• Process and monitor daily transactions including bank wires, internal fund transfers, and payment verification.
• Handle internal and external correspondence in a timely and professional manner.
• Maintain and update client records and corporate files accurately and securely.
• Collaborate with the Finance and Compliance teams to resolve transaction issues,documentation gaps, or data irregularities.
• Support the Operations team in preparing internal reports and audit trails for regulatory or management review.
• Identify process improvement opportunities and assist in the documentation of new procedures and workflows.
• Act as the primary liaison for logistical and administrative support within the Dubai office.
• Provide support during internal/external audits or regulatory reviews.
• Assist with scheduling, travel arrangements, meeting coordination, and office supply management.
• Escalate technical or client-related matters promptly to the relevant internal stakeholders.KEY PROFESSIONAL SKILLS:
• Bachelor’s degree in Business Administration, Finance, or a related field.
• Minimum 5 years of relevant experience in back-office operations, client on boarding, or administrative support within financial services. Experience in a DIFC investment firm will be considered an advantage.
• Strong knowledge of KYC/AML procedures and client due diligence.
• Professional certifications such as CISI or CII will be considered an advantage.
• Excellent command of English (verbal & written); Arabic or Greek is a plus.
• Highly organized with strong attention to detail and accuracy.
• Professional demeanor, high integrity, and strong work ethic.
• Ability to multitask, prioritize responsibilities, and meet deadlines under pressure.KEY PEOPLE SKILLS:
• Ability to work both independently and collaboratively within a team, demonstrating a positive work ethic.
• Strong command of English with clear and professional communication style.
• High level of integrity, professionalism, and respect for confidentiality.
• Excellent interpersonal and communication skills, with the ability to build and maintain effective relationships with internal teams, external partners, auditors, and regulatory authorities.
• Well-organized, dependable, and self-motivated, with a proactive and solution-oriented approach to tasks.
• Flexible and adaptable, with a mindset focused on continuous improvement and personal development.ABOUT THE OFFER
• International work environment with dynamic career growth opportunities.
• A dynamic and engaging workplace with a supportive team of professionals.
• A competitive salary that fits your knowledge and experience.
• Access to training for professional growth.
• Long-term career prospects.