Executive Assistant / Real Estate Administrator

Executive Assistant / Real Estate Administrator

Location: Dubai, UAE

Job Type: Full-time

Industry: Real Estate

Salary: AED 10,000 per month

Experience: Real estate experience preferred

About the Role

Our client is looking for a professional, organised, and client-facing Executive Assistant / Real Estate Administrator to support a senior real estate professional with day-to-day administration, scheduling, client coordination, and business support.

This role requires someone who is highly organised, proactive, well-presented, and confident dealing with clients on behalf of the business. The ideal candidate will be able to manage standard executive assistant duties while also supporting real estate-related administration, client meetings, property coordination, and follow-ups.

Previous experience within the real estate sector is preferred, particularly within a brokerage, property management company, developer, or real estate administration environment.

Key Responsibilities

• Provide day-to-day executive and administrative support to senior management / the business owner.
• Manage calendars, meetings, appointments, reminders, and daily schedules.
• Coordinate calls, client meetings, viewings, and follow-ups.
• Meet and greet clients professionally and represent the business when required.
• Act as a point of contact between the executive, clients, agents, service providers, and internal team members.
• Prepare, organise, and maintain documents, records, contracts, forms, client information, and property-related files.
• Support with real estate administration, including property listings, client details, tenancy/sales documentation, and transaction coordination.
• Assist with CRM updates, lead tracking, client follow-ups, and maintaining accurate records.
• Draft emails, letters, proposals, basic reports, and client communications.
• Coordinate with agents, landlords, tenants, buyers, sellers, developers, and third-party service providers where required.
• Ensure all client communication is handled professionally, promptly, and accurately.
• Support the team with ad hoc administrative, operational, and personal assistant tasks as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Office Administrator, Real Estate Administrator, or similar role.
• Real estate industry experience is preferred.
• Strong administrative and organisational skills.
• Confident, polished, and professional when dealing with clients.
• Excellent communication skills in English, both written and verbal.
• Strong email writing and follow-up skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Good attention to detail and accuracy in documentation.
• Comfortable working with CRM systems, Microsoft Office, Google Workspace, and general admin tools.
• Ability to work independently, take initiative, and anticipate requirements.
• Professional appearance and strong interpersonal skills.
• UAE-based experience is preferred.

Preferred Skills

• Experience working in a Dubai real estate brokerage, property management company, or developer.
• Familiarity with real estate documentation, listings, leads, client follow-ups, and transaction coordination.
• Experience using real estate CRMs or property portals.
• Ability to represent senior management professionally in client-facing situations.
• UAE driving licence is an advantage but not mandatory.

What We Offer

• Monthly salary of AED 10,000.
• Opportunity to work closely with senior management in a growing real estate business.
• Exposure to real estate operations, client management, and business coordination.
• Professional working environment with growth potential.
• UAE employment benefits as legally required.

How to Apply

Interested applicants may send their CV to

recruitment@aligned.ae

Please include the subject line

Application – Executive Assistant / Real Estate Administrator

Job Types: Full-time, Permanent

Pay: AED10,000.00 per month

Work Location: In person