Executive Assistant

About Navia Benefit Solutions:

Navia Benefit Solutions is a fast-growing, Private Equity backed, people-first benefits administrator headquartered in Renton, WA. With over 400 employees across 28 states and an active acquisition strategy, we rely on a growing team of creative thinkers and problem-solvers to build the scalable infrastructure that drives our next phase of growth.

About The Role

We are seeking a seasoned Executive Assistant to provide high-level, primarily one-on-one support to our CEO, with secondary support to members of the executive team. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a dynamic, high-volume environment.

The ideal candidate is a proactive problem-solver who thrives on bringing order to complex calendars, travel, and meeting logistics.

Key Responsibilities

• Calendar & Scheduling
• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands and protect time for strategic priorities.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Travel Coordination
• Plan and book domestic and occasional international travel for the CEO and, as needed, members of the executive team.
• Build detailed itineraries, manage last-minute changes, and ensure seamless logistics end to end.
• Serve as the central point of contact for executive team travel needs.
• Board & Executive Meeting Preparation
• Coordinate logistics for board meetings, executive team meetings, and leadership offsites, including scheduling, materials, and agendas.
• Partner with the CEO and department heads to compile briefing materials, decks, and pre-reads.
• Capture and track action items and follow-ups to ensure accountability.
• Expense & Project Support
• Prepare, submit, and reconcile expense reports for the CEO.Provide light project management support on executive initiatives, tracking deadlines and deliverables.
• Handle ad hoc administrative tasks that keep the executive office running smoothly.
• Salary Band: $85,000 - $125,000

Requirements

Qualifications

• 5+ years of experience supporting C-level executives as a senior Executive Assistant.
• Proven ability to manage complex calendars and travel for senior leaders.
• Exceptional written and verbal communication skills.
• Demonstrated discretion handling confidential and sensitive information.
• Strong proficiency with calendar, travel, and collaboration tools (e.g., Outlook, expense platforms, video conferencing).
• Highly organized, detail-oriented, and able to juggle competing priorities independently.
• Comfortable working remotely with a self-directed, accountable work style.

Experience in a high-growth, PE-backed, or multi-state organization is a plus