Project Administrator

Project Administrator The company is a large multinational engineering consultancy that undertakes works in Life Science.

THE ROLE

The individual will work as a key part of a small core team drawing on specialist and experts from various disciplines as required. The individual would have experience in a project administration role, ideally in the Engineering or construction industries.

They must be able to work effectively with limited direct supervision, have excellent written communication skills and have a good understanding of documentation management techniques. They will be working with Clients and Internal Teams. PRINCIPAL DUTIESThe Project Administrator will report to and support the Project Manager in delivering the services to the client(s).

KEY RESPONSIBILITIES

• To monitor, appraise, develop, and control the information output from the Project Team including responsibility for all reports and briefing notes.
• To monitor, appraise and control the information received from the Operators.
• Duties include:
• Control of critical documents via a shared drive;
• Coordination and management of documentation;
• Submission and tracking of project documentation including Minutes of Meeting, Reports, Letters, etc.
• General administration duties including, filing, reporting etc.
• Attendances at project meetings, record actions, and the preparation of meeting notes, if required.
• Drafting of reports and presentations for issue internally and externally.
• Compiling dashboards and liaising with contributions to meet deadlines.
• To maintain knowledge on the status of the project documentation at all times and be able to report internally.
• To liaise with other teams and within the wider business and other key stakeholders.
• Manage day to day administrative duties and ensuring procured for internal processes are in place and kept up to date.
• Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. CO-OPERATION AND COMMUNICATIONThe successful candidate will, in the course of the satisfactory performance of duties, be required to maintain good relations with the internal team and support groups and the client. LANGUAGESFluent in written and spoken English.

KEY SKILLS

• The individual must have / be
• Good team player;
• Analytical, numerate and self-motivated;
• Excellent written and verbal communication skills;
• Ability to prioritise, to achieve deadlines and to work with minimal supervision;
• Demonstrate initiative with managing workload;
• Strong interpersonal skills;
• Good experience and knowledge of project administration, ideally in multidisciplinary environmentA good understanding of the Microsoft platform and applications particularly Project, Excel and Word.
• Hybrid working2 years contract Based in Cork
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