Accountant, Fund Administration

Summary

Harbor Capital Advisors, Inc. (“Harbor Capital”) is seeking an Accountant, Fund Administration to join its Fund Administration and Analysis team. This role supports day-to-day fund administration activities for Harbor’s mutual funds and exchange-traded funds (ETFs), including expense oversight, reconciliations, operational processes, service provider coordination, and related control activities.

The position offers an opportunity to build a strong foundation in investment fund administration and accounting through hands-on involvement with fund expenses, reporting, operational support, and cross-functional initiatives.

This individual will partner with internal teams and third-party service providers while contributing to process improvement, automation, and technology initiatives that enhance efficiency, accuracy, and controls.

The ideal candidate is detail-oriented, analytical, eager to learn, and interested in developing broad knowledge of registered investment products, fund accounting, and fund administration. This position is a hybrid role based in Chicago. Employees are currently expected to work in the office Tuesday through Thursday each week.

Candidates should ensure they are able to meet this requirement prior to submitting an application

Key Responsibilities

• Review custodian-prepared fund expense calculations, invoice activity, accruals, allocations, and related supporting documentation.
• Support daily fund administration activities for Harbor mutual funds and ETFs, including operational monitoring, reconciliations, and exception resolution.
• Analyze fund expense ratios, including accruals, allocations, and compliance with prospectus limits.
• Support the calculation, review, and validation of mutual fund income and capital gain distributions.
• Support security valuation processes, including pricing exception review, issue resolution, and escalation to the Valuation Committee as appropriate.
• Reconcile mutual fund transaction activity including subscriptions, redemptions, and income postings.
• Assist with complex operational aspects to launch new funds, share classes, and accounts.
• Support oversight of custodians and other service providers by monitoring recurring processes, reviewing exceptions, tracking open items, and escalating issues as needed.
• Assist with review of regulatory financial reporting and performance reporting.
• Participate in process improvement, automation, and technology enhancement initiatives.
• Perform additional responsibilities as assigned.

Minimum Qualifications

• Bachelor’s degree in Accounting or Finance.
• 1 - 3 years of’ fund accounting or related experience preferred.
• Experience with mutual funds, ETFs, or registered investment companies preferred.
• CPA or CPA candidate preferred, but not required.

Knowledge, Skills & Abilities Required

• Strong attention to detail and commitment to quality of deliverables.
• Solid analytical and problem-solving skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Professionalism, sound judgment, and a strong sense of accountability.
• Effective written and verbal communication skills.
• Excel, AI, Power BI and Tableau experience preferred.

Compensation Pay Range: $70,000 - $80,000

This position is a hybrid opportunity based in our Chicago office. #LI-Hybrid